HR Associate: HRSS Administrator

• This is an unpaid volunteer opportunity. • Associates are expected to put in a minimum of 5 hours per week and be responsive to emails within 24 hours. • STW™ welcomes volunteers who are seeking skill-based volunteering opportunity. STW™ shall provide "letter of recommendation" professionals who demonstrate outstanding contribution for professional references. SUMMARY: The HR Admin provides administrative support to the HR Group by way of processing new volunteers, keeping documentation updated, checking and enhancing checklist/spreadsheets, maintaining volunteer personnel files, communicating and dealing with volunteer queries in a timely manner. The HR admin also works on a few special projects for the HR team at STW™. They report to Director HR for now. PRIMARY RESPONSIBILITIES: • Work closely with the Project Leader of HR Shared Services to support hiring needs. • Complete the steps in the New Hire Checklist. • Update Create an email address for new volunteers, grant access to the STW™ Cyber Office and STW™ Calendar. • Send welcome emails for new volunteers, ensure the candidate completed all the steps from the welcome letter. • File Volunteer Documents. • Update Personnel Contact List. • Complete the steps in the Separation Checklist. • Deactivate the email address. • Move Contact to Inactive Volunteers Personnel Contact List. • Ensure consistent documentation with HR Group (emails/ads/job description) . • Provides communication on behalf of the HR Group to STW™ volunteers regarding holidays, office closures, and any other announcement related to HR operations. • Prepare the STW™ National Holiday Calendar on a yearly basis (usually in December) • Reset passwords for current volunteers as required. • Maintain personnel files of all volunteers (complete volunteer lifecycle) (Checking the file when they join, through google form and preparing a monthly report for the Recruitment team to ensure to take corrective actions). • Perform twice a year audits of timesheets and Personnel Files of volunteers across groups. (google form and preparing a report for actions). • Automate process (especially checklists) and try to reduce HR paperwork. • Assist in updating and maintaining a project plan. • Attend bi-weekly human resources meeting and monthly talent management team meeting EXPERIENCE/REQUIREMENTS: • Demonstrated ability to handle multiple projects and details simultaneously. • Associates degree completed and/or minimum 1-year full time paid/non-profit work experience required. • Attention to details. • Self-disciplined, completing assigned tasks on deadlines. • Good in MS Excel, Word, Google Docs. • Requires self-direction, tact, diplomacy and a clear, courteous and professional manner. When dealing with the public. • Must demonstrate effective oral communication skills. • Ability to work cooperatively with staff inside and outside of the department. • Knowledge of US Labor laws and compliance like HIPAA, OSHA and DPA preferred. Apply tot his job