Executive Assistant (remote) - NJ
Overview
This is a part-time remote role that may only be hired in the following location(s): New Jersey.
The Exeuctive Assistant performs critical administrative duties at an advanced complexity level for an executive and their corresponding department. Represents the executive and serves as the main point of contact, interfacing with stakeholders, associates, and third parties. Coordinates scheduling and resolves issues to maximize leadership time and efforts. Responsible for reporting, file maintenance, logistics, and administrative duties that serve the effectiveness of the executive leadership team.
Responsibilities
• Support - Responsible for complex assistance and support, assessing and resolving issues that affect executive performance. Maintains in-depth knowledge of company operations, policies, and procedures to solve challenges before they escalate. Manages highly confidential and critical projects to allow executive focus on high-priority items.
• Documentation - Prepares and maintains a variety of records, performs activities including faxing, copying, and filing. Provides financial and business data management. Compiles information and utilizes reports to bring key factors to executive attention.
• Scheduling - Manages executive calendar on a daily and weekly basis to ensure focus on the highest priority and impact areas. Coordinates all planning and preparation aspects of meetings, travel plans, and other events, arranging necessary logistics and materials.
• Communication - Manages incoming and outgoing communications. Collaborates successfully with management and associates in completion of daily administration duties. Acts as a liaison to stakeholders, associates, and third parties on the executive's behalf.
Qualifications
Bachelor's Degree and 1 years of experience in Advanced Administrative OR High School Diploma or GED and 5 years of experience in Advanced Administrative
Preferred
• 3 years of International Travel experience
• 3 years Executive Administrative experience for a large public or private company
• 3 years of calendar management and scheduling experience
• 3 years of banking or shipping, or travel industry experience
Other
• Ability to prioritize
• MS Office applications
• Writing and communication skills
• Detail oriented
• Organizational skills
• Ability to collaborate with all levels of associates internally and externally
The hourly pay for this position is generally between $43.26 and $57.69 per hour. Actual starting base pay will be determined based on skills, experience, location, and other non-discriminatory factors permitted by law. For some roles, total compensation may also include variable incentives, bonuses, benefits, and/or other awards as outlined in the offer of employment.
Benefits are an integral part of total rewards and First Citizens Bank is committed to providing a competitive, thoughtfully designed and quality benefits program to meet the needs of our associates. More information can be found at https://jobs.firstcitizens.com/benefits.
Apply Now
This is a part-time remote role that may only be hired in the following location(s): New Jersey.
The Exeuctive Assistant performs critical administrative duties at an advanced complexity level for an executive and their corresponding department. Represents the executive and serves as the main point of contact, interfacing with stakeholders, associates, and third parties. Coordinates scheduling and resolves issues to maximize leadership time and efforts. Responsible for reporting, file maintenance, logistics, and administrative duties that serve the effectiveness of the executive leadership team.
Responsibilities
• Support - Responsible for complex assistance and support, assessing and resolving issues that affect executive performance. Maintains in-depth knowledge of company operations, policies, and procedures to solve challenges before they escalate. Manages highly confidential and critical projects to allow executive focus on high-priority items.
• Documentation - Prepares and maintains a variety of records, performs activities including faxing, copying, and filing. Provides financial and business data management. Compiles information and utilizes reports to bring key factors to executive attention.
• Scheduling - Manages executive calendar on a daily and weekly basis to ensure focus on the highest priority and impact areas. Coordinates all planning and preparation aspects of meetings, travel plans, and other events, arranging necessary logistics and materials.
• Communication - Manages incoming and outgoing communications. Collaborates successfully with management and associates in completion of daily administration duties. Acts as a liaison to stakeholders, associates, and third parties on the executive's behalf.
Qualifications
Bachelor's Degree and 1 years of experience in Advanced Administrative OR High School Diploma or GED and 5 years of experience in Advanced Administrative
Preferred
• 3 years of International Travel experience
• 3 years Executive Administrative experience for a large public or private company
• 3 years of calendar management and scheduling experience
• 3 years of banking or shipping, or travel industry experience
Other
• Ability to prioritize
• MS Office applications
• Writing and communication skills
• Detail oriented
• Organizational skills
• Ability to collaborate with all levels of associates internally and externally
The hourly pay for this position is generally between $43.26 and $57.69 per hour. Actual starting base pay will be determined based on skills, experience, location, and other non-discriminatory factors permitted by law. For some roles, total compensation may also include variable incentives, bonuses, benefits, and/or other awards as outlined in the offer of employment.
Benefits are an integral part of total rewards and First Citizens Bank is committed to providing a competitive, thoughtfully designed and quality benefits program to meet the needs of our associates. More information can be found at https://jobs.firstcitizens.com/benefits.
Apply Now