Back-Office Assistant – Driving School Operations (Full-Time US CST Remote) - Contract to Hire

We’re seeking a detail-oriented, highly responsive back-office assistant to support our rapidly growing driving school. This role is mission-critical: you’ll be the operational backbone supporting our sales team by managing backend logistics — from enrollment and scheduling to student documentation and task monitoring.

Your primary mission is to save the sales team time — freeing them up to focus on closing calls and helping students — by taking full ownership of the operational tasks that keep everything moving.

Key Responsibilities

️ 50% – Driving School Operations (Scheduling + Enrollment Support)

• Coordinate closely with the sales team to assist in new enrollments

• Open, update, and manage instructor availability in Driving School Software (DSS)

• Schedule students based on instructor coverage zones and time efficiency

• Intake new students and onboard them internally

• Communicate with students to collect documentation, confirm appointments, and reschedule if needed

• Maintain accurate records across DSS, HubSpot, and Google Sheets

• Flag any scheduling conflicts or capacity issues early

️ 50% – Light Admin Tasks (CRM + Misc Ops)

• Oversee automations that manage our Google My Business listings

• Ensure scheduled posts go live, listings remain active, and alerts are handled

• Monitor for posting errors, verification issues, or flagged content

• Report issues promptly and help troubleshoot with the team

• Monitor tasks in ClickUp or ConnectTeam and close out checklists

• Toggle CRM settings, edit templates, and manage automations

• Support team with backend tasks as assigned

✅ What We’re Looking For

• Fast, clear English communicator (written & typed)

• Highly organized with fast response times during U.S. business hours

• Familiar with online tools like CRMs, Google Sheets, and task managers

• Process-minded: you look for ways to save others time

• Reliable, focused, and resourceful when solving tech or workflow problems

• Bonus: experience in scheduling, admin coordination, or GMB optimization

Tools You’ll Use

• Driving School Software (DSS)

• HubSpot CRM

• Google Sheets

• Gmail / Zoho

• ClickUp or ConnectTeam

• PageAI (Google My Business Automation Tool)

Compensation & Hours

• Full-time (minimum 30 hrs/week)

• Pay: $6-8/hour, depending on experience, speed, and responsiveness

• Long-term growth opportunities available based on performance and reliability

If you’re looking for a fun, low-stress creative role where you can make a big visual impact without heavy lifting, this is the one.

Apply Now

Apply Now