Parish Office Assistant/Hospitality Coordinator/Website & Social Media
About the position Working in cooperation with the Pastor, parishioners, and other staff members in support of the mission, vision, and values of Saint Olaf Catholic Church, the main purpose of this position is to provide administrative support to the parish by coordinating hospitality needs and handling office duties necessary for the running of the parish. Responsibilities • Be present and prepared to work, on time, for all scheduled hours and events. • Participate in staff activities appropriate to one's role including but not limited to staff meetings, and engage in self-development activities such as networking, and continuing education as appropriate to one's role. • Office duties include data entry, assist answering a busy office phone, filling requests to and maintaining the Master calendar for Saint Olaf staff and events, and general office work such as data entry, filing, completing sacramental records requests, and word processing. • Hospitality duties include managing building events from fielding inquiries, booking, handling details, working with vendors, and delighting the client with on time and on budget event coordination. • Some 'day of event' management for larger events will be required. • Coordinating hospitality schedules and volunteers. • Assist with website posting and updating. • Maintaining social media sites for Saint Olaf, Facebook, Instagram, with scheduled posts, photos and keeping content appropriate and current. • Member of the Mass Video Team providing backup as needed for recording the 12:00 Noon Mass and other special liturgical events. • Upload Mass video Monday - Friday to website. • Other responsibilities will be included as needed by the employee and approved and/or assigned by the supervisor. Requirements • High School Graduate and Technical school or equivalent. • 2-3 years in a parish preferred; 2-3 years in an office acceptable, 2-3 years event management acceptable. • Successful completion of background check is required, along with Virtus training and signing the archdiocesan Code of Conduct. • Working knowledge of Word, Excel, Publisher. • Website skills a plus. • Knowledge and proficiency in Facebook, Instagram for Church postings. • Excellent Communication skills. Nice-to-haves • Flexibility - being able to change direction in your day easily. • People person - able to be warm and welcoming. • Team player - helping where needed. • Ability to multi-task is key in this position. Apply tot his job