Outreach System and Campaign Virtual Support

Role Overview : We are seeking a highly skilled, tech-savvy Outreach Systems & Campaign Manager to build, manage, and optimize large-scale outreach systems. This role focuses on executing high-volume email campaigns and establishing partnerships with government organizations, Indigenous centers, and large institutions across Canada. This is not a basic administrative role. The ideal candidate is strategic, proactive, and capable of building systems that drive real business outcomes particularly securing high-value partnerships and long-term contracts. Scope of Work : Build, launch, and manage bulk email outreach campaigns using structured templates and messaging Identify and research target organizations (government, corporate, Indigenous centers, institutions) Execute high-volume outbound campaigns with consistent follow-ups Position and pitch programs, workshops, and retreat offerings effectively Develop and continuously improve outreach systems, workflows, and processes Utilize AI tools to streamline research, targeting, personalization, and automation Track campaign performance and optimize for conversions and engagement Support two core projects: Personal coaching & group coaching programs Retreats and breathwork experiences Contribute to scaling outreach efforts into large networks and institutional partnerships Qualifications : Proven experience in outreach campaigns, lead generation, or email marketing Strong systems-thinking ability (process building, automation, optimization) Excellent written and spoken English communication skills Highly organized, proactive, and detail-oriented Comfortable handling high-volume outreach and rejection (resilient mindset) Strong technical aptitude and ability to quickly learn new tools Experience using AI tools in workflows (highly preferred) Background in marketing, sales, or design is a plus (not required) Must be mid- to high-level (entry-level candidates are not a fit) Tools Required : Candidates should be proficient or comfortable learning: Email marketing platforms (e.g., Mailchimp) AI tools such as ChatGPT, Claude, Perplexity AI Basic design tools like Canva (nice to have) Optional: video/content tools like CapCut Any additional automation or system-building tools are a strong advantage Shifts & Hours : Full-time position 40 hours per week (8 hours/day, 5 days/week) Working hours: 9:00 AM – 5:00 PM (Vancouver, Canada time – PST) Includes a 1-hour unpaid break Growth Opportunity Long-term engagement Expanded responsibilities in scaling operations and strategy Target Start Date : As soon as possible Expected shortlist and interviews within 1 week First month will serve as a performance trial period