I need a virtual assistant to be receptionist and assist with light admin support

The Virtual Assistant will handle day-to-day administrative tasks, client communication, and scheduling to ensure our operations run smoothly. This is a remote position requiring excellent communication skills, professionalism, and a proactive attitude. Excellent English.

Key Responsibilities:

• Reception & Communication:

• Answer incoming calls and route messages to the appropriate team member

• Respond to client inquiries via phone and email promptly and professionally

• Greet and assist virtual meeting attendees via Zoom or similar platforms

• Scheduling & Calendar Management:

• Schedule and confirm appointments, meetings, and site visits using g-suite.

• Maintain an organized and up-to-date company calendar

• Send reminders and follow-ups to clients and internal staff

• Email Management:

• Monitor, sort, and prioritize incoming emails

• Draft, proofread, and send correspondence as directed

• Ensure timely responses to client and vendor emails

• Data Entry & Recordkeeping:

• Enter and update client and project information in CRM or project management software (Google Excel sheets)

• Maintain organized digital filing systems (Ensure reports are getting filed).

• Assist in formating word document reports, excel spreadsheets, and other documents

Qualifications:

• Previous experience as a Executive Assistance, Virtual Assistant, Administrative Assistant, or Receptionist preferred

• Excellent verbal and written communication skills

• Strong organizational skills with attention to detail

• Proficiency in Microsoft Office, Google Workspace, and common scheduling tools

• Ability to handle sensitive information with discretion

• Self-motivated, reliable, and able to work independently

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