G&A Administrative Assistant

Addepar is a global data and AI platform empowering investment professionals to turn complex financial information into actionable intelligence. They are seeking a proactive and detail-oriented Administrative Assistant to provide high-level support to the CEO, managing calendars, travel logistics, and acting as a liaison for external stakeholders.ResponsibilitiesManage the CEO’s high-volume internal and external calendaring, ensuring every minute is optimized and prep materials are readyExecute end-to-end travel plans and bookings. You will support the Sr. EA in executing the CEO’s overarching travel strategy, ensuring seamless transitions between global locationsAct as a professional point of contact for clients, partners, and external stakeholders, mirroring Addepar’s high standards of serviceMeticulously manage and file expenses, ensuring compliance with company policy and timely reimbursementSupport the Sr. EA on project coordination, tracking timelines, and following up on action items to keep the CEO’s initiatives on trackAssist with planning team events, off-sites, and internal activities for the G&A organizationOver time, take on additional administrative responsibilities for the CFO and COO, scaling your impact across the leadership teamSkills1–2+ years of recent experience in an administrative support role, preferably in a high-growth tech or financial services environmentProven experience managing complex calendars and coordinating international/domestic travelClient-facing experience: Comfortable communicating with high-level external parties and stakeholdersTech Savvy: Strong proficiency in Google Workspace (Calendar, Docs, Sheets), Slack, and Zoom. Experience with travel/expense tools (e.g., Navan) is a plusNYC Based: Ability to work from the NYC office at least 3 days a week, with the flexibility to match the CEO's in-office scheduleEducation: Bachelor's degree preferredProactive & Anticipatory: You don't just wait for instructions; you look ahead at the calendar to spot potential conflicts before they happenMeticulously Organized: You have an eye for detail that catches the small things—time zone errors, missing dial-in codes, or conflicting dinner reservationsResilient & Adaptable: You thrive in a fast-paced environment and remain calm when plans change at the last minuteDiscreet: You handle sensitive company and executive information with the utmost confidentialityCulture Carrier: You embody our 'No task too small' mentality and are eager to learn from a seasoned Sr. EABenefitsBonusEquityBenefitsCompany OverviewAddepar is a software and data platform for even the most complex investment portfolios. It was founded in 2009, and is headquartered in Mountain View, California, USA, with a workforce of 1001-5000 employees. Its website is https://addepar.com.



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