Executive Secretary E10 (Field Audit Division Administrative Assistant) - Full-time
About the Department The Tax Compliance Bureau, Field Audit Division within the Michigan Department of Treasury, is seeking to recruit an innovative, collaborative and dynamic individual to join our team. This Field Audit Division Administrative Assistant position serves as an administrative assistant supporting the State Division Administrator and acts as the division office liaison. Position will provide secretarial and executive support activities to the State Division Administrator 17. The position will administratively support division staff and will perform a variety of tasks which are highly confidential and sensitive in nature. Other responsibilities include serving as a liaison to other agencies and executive staff on meetings and committees, coordinate and maintain the calendar for the State Division Administrator, and research, compile and maintain monthly, quarterly and annual division logs for the Administrator's review. Additionally, this position will research, compile and produce correspondence for State Division Administrator signature and serve as a liaison between Division staff and the State Division Administrator, State Bureau Administrator and Treasury in house agencies. Our culture is driven by excellent customer service, continuous improvement, metrics, and employee development. The Department of Treasury promotes and supports Diversity and Inclusion. This position offers a hybrid work schedule. If you think this position sounds like a great fit for you, click the position description link to learn more about the position. View the full position description here: - Learn more about why Treasury is a Great Place to Work! Position Duties Education Educational level typically acquired through completion of high school. Experience Five years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9. Other Qualifications Please attach a cover letter and a detailed resume to your application. (Failure to do so may result in your application being screened out.) Work must be performed in the state of Michigan. If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position prior to being appointed to the position. Relocation expenses are not reimbursed. Hybrid Remote Work. This position is eligible to work remotely on Mondays, Thursdays, and Fridays, and must work onsite Tuesdays and Wednesdays. Selected candidate must have a safe and appropriate designated workspace or workstation for performance of work and secure and sufficient internet access of commercial cable or wireless broadband with minimum speeds of 25 Mbps download and 5 Mbps upload. E-Verify. The Michigan Department of Treasury participates in and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S. Fingerprinting. This position has a FTINPRINT sub-class code. The sub-class code indicates the position has access to Federal Tax Information (FTI) and requires passing of a fingerprint-based background check per IRS Publication 1075. Interviews. Interviews may occur virtually using Microsoft Teams. No prior experience with Teams is necessary. Instructions and tips will be provided to all candidates scheduled for an interview using Microsoft Teams View the Job Specification at: About the Department The Tax Compliance Bureau, Field Audit Division within the Michigan Department of Treasury, is seeking to recruit an innovative, collaborative and dynamic individual to join our team. This Field Audit Division Administrative Assistant position serves as an administrative assistant supporting the State Division Administrator and acts as the division office liaison. Position will provide secretarial and executive support activities to the State Division Administrator 17. The position will administratively support division staff and will perform a variety of tasks which are highly confidential and sensitive in nature. Other responsibilities include serving as a liaison to other agencies and executive staff on meetings and committees, coordinate and maintain the calendar for the State Division Administrator, and research, compile and maintain monthly, quarterly and annual division logs for the Administrator's review. Additionally, this position will research, compile and produce correspondence for State Division Administrator signature and serve as a liaison between Division staff and the State Division Administrator, State Bureau Administrator and Treasury in house agencies. Our culture is driven by excellent customer service, continuous improvement, metrics, and employee development. The Department of Treasury promotes and supports Diversity and Inclusion. This position offers a hybrid work schedule. If you think this position sounds like a great fit for you, click the position description link to learn more about the position. View the full position description here: - Learn more about why Treasury is a Great Place to Work! Position Duties Education Educational level typically acquired through completion of high school. Experience Five years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9. Other Qualifications Please attach a cover letter and a detailed resume to your application. (Failure to do so may result in your application being screened out.) Work must be performed in the state of Michigan. If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position prior to being appointed to the position. Relocation expenses are not reimbursed. Hybrid Remote Work. This position is eligible to work remotely on Mondays, Thursdays, and Fridays, and must work onsite Tuesdays and Wednesdays. Selected candidate must have a safe and appropriate designated workspace or workstation for performance of work and secure and sufficient internet access of commercial cable or wireless broadband with minimum speeds of 25 Mbps download and 5 Mbps upload. E-Verify. The Michigan Department of Treasury participates in and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S. Fingerprinting. This position has a FTINPRINT sub-class code. The sub-class code indicates the position has access to Federal Tax Information (FTI) and requires passing of a fingerprint-based background check per IRS Publication 1075. Interviews. Interviews may occur virtually using Microsoft Teams. No prior experience with Teams is necessary. Instructions and tips will be provided to all candidates scheduled for an interview using Microsoft Teams View the Job Specification at: Apply tot his job