Executive Assistant, Communications
About the position Spotify is seeking an Executive Assistant to support our two Global Co-Heads of Communications. This role is a balancing act: managing the day-to-day tasks of any phenomenal EA — leading all aspects of schedules, preparing for meetings, and coordinating events — in addition to adjacent work like handling sensitive information, building relationships with key members of the organization, taking on special projects, and proactively solving problems large and small. This is a highly visible position with exposure to key internal and external stakeholders. Responsibilities • Extensive meeting and calendar management ensuring the cadence aligns with overall goals and objectives for the team and company. • Coordinate meeting schedules and lines of communication between various partners and global teams across all time zones. • Effectively track, package and communicate priority projects and to-dos, acting as an important escalation point for the team. • Support meeting management (such as: preparing materials and agendas, keeping notes and, managing next steps as needed). • Perform comprehensive email management (such as: prioritizing and drafting email correspondence, managing follow ups, reviewing timelines and deadlines). • Support coordination of team meetings, offsites/events, trainings, and celebrations (workshops, team happy hours, etc.). • Schedule and handle business travel arrangements, including flight/hotel/car service bookings and compiling detailed itineraries. • Manage all expense reporting, plus review and approve travel and business expenses for others on the team according to internal policies. • Manage other special projects and workflows as needed. • Serve as a representation of Spotify for the outside world. Requirements • Bachelor's degree or equivalent experience. • 5+ years of experience supporting senior executives. • A loyal, discreet, responsible, calm under pressure and confident partner who is readily available and flexible with their work schedule. • Ability to keep track of many tasks, connect dots across workstreams without letting anything fall through the cracks. • Flexibility and strength in working with and coordinating with others. • Capacity for discretion and sensitivity when handling confidential materials and topics. • Outstanding verbal, interpersonal, and written communication skills with strong recall and attention to detail. • Excellent time management skills and ability to prioritize. • Ability to give, receive, and implement feedback. • Proactive and comfortable taking initiative. • Pride in your work and ownership over projects that you lead. • High proficiency in the Google Suite (especially Google Calendar, Slides, and Docs) as well as the ability to stay informed about new tools and technologies. • Experience in Concur T&E and Slack. • An enthusiasm for a fast paced work environment is a MAJOR plus! Benefits • Health insurance • Six month paid parental leave • 401(k) retirement plan • 23 paid days off • 13 paid flexible holidays Apply tot his job