Virtual Assistant to Project Manager – Full-Tim...

We are a growing full-service sign company based in Chicago, specializing in interior and exterior signage, awnings, canopies, printed signs, and sign permitting. As we expand, we’re seeking a dependable and energetic Virtual Assistant to support our Project Manager and help streamline operations. This is a long-term, growth-oriented position with paid training, ideal for someone seeking stability and advancement in a professional and fast-paced environment. We understand there is a big time zone difference in some country's, NOTE: Must be able to work efficiently during graveyard sift and have high energy. Position Overview: You will work directly with our Project Manager, assisting with day-to-day tasks related to customer service, scheduling, CRM updates, and internal and external team coordination. This is an entity-level position designed to grow into a Project Manager role over time. Key Responsibilities: -Provide customer support via phone and email -Handle inbound and outbound calls in a polite and professional manner -Assist in scheduling, follow-bolthires, and task coordination -Update client records and notes in our CRM system -Support project tracking and communication between departments -Learn the operational flow of signage production and permitting Requirements: -Must be available Monday–Friday during U.S. Central Standard Time business hours. -Excellent English communication skills (spoken and written) -Polite, upbeat, high-energy personality – professional tone with customers -Tech-savvy: Familiarity with CRM systems, email, and basic business tools -Strong organizational and multitasking skills -Serious candidates only – looking for long-term employment and growth -A reliable internet connection and a quiet, professional work environment -Preferred (but not required): Experience in customer service, admin support, or virtual assistant roles -Familiarity with signage, construction, or permitting industries Prior use of CRMs like HubSpot, Zoho, GHL or similar systems What We Offer: -Paid training -Full-time, long-term position with room to grow -Supportive team and opportunities for professional development -Potential to grow into a Project Manager position Please submit: -A short cover letter explaining your interest and availability -A resume outlining your relevant experience - Your current time zone and weekly availability We’re excited to bring on a motivated, professional team member who wants to grow with us. Let’s build something great together. Apply tot his job Apply tot his job Apply tot his job Apply tot his job Apply tot his job