Virtual Assistant for Real Estate Marketing & Direct Mail (List Building + Mailers)

Job Description I’m a real estate developer and investor looking to hire a reliable, detail-oriented Virtual Assistant to help manage and execute my direct-mail marketing efforts. This role focuses on building targeted mailing lists, organizing owner data, and sending out mailers to property owners for off-market acquisition and development opportunities. This is an ongoing role with consistent weekly work for the right person. Key Responsibilities Mailing List Creation & Management Research and compile property owner mailing lists based on criteria I provide Pull owner names and mailing addresses from public records, assessor data, or other approved sources Organize lists in Google Sheets or Excel (clean, well-formatted, deduplicated) Tag and categorize lists by location, property type, zoning, or campaign Direct Mail Execution Prepare mailing lists for postcards or letters Coordinate uploads to direct-mail platforms (e.g., Click2Mail, Lob, USPS-based services, or similar) Track mail campaigns (send dates, list used, quantity mailed) Maintain a simple campaign log so we know what was sent and when Marketing Support Update and maintain contact databases Assist with basic CRM updates if needed Help with follow-ups or list refinements based on results Required Skills & Experience ✅ Strong attention to detail ✅ Experience with data entry, list building, and spreadsheets ✅ Comfortable researching property owner information ✅ Familiar with real estate terminology (bonus but not required) ✅ Ability to follow clear instructions and repeat processes consistently ✅ Reliable communication and meeting deadlines Preferred (Nice to Have) Previous experience working with real estate investors or developers Familiarity with county assessor records, GIS sites, or property databases Experience with direct-mail platforms (postcards or letters) Basic CRM experience (Podio, Airtable, Excel-based systems, etc.) Tools You’ll Use Google Sheets / Excel Google Drive Direct mail platforms (I will provide access or instructions) Email & messaging for communication How to Apply When applying, please include: A brief summary of your relevant experience Any experience with real estate or mailing lists The tools you’ve used for list building or mail campaigns Your weekly availability Why This Role This is a long-term opportunity to grow with an active real estate business. If you’re organized, proactive, and enjoy building systems and clean data, this role can expand into additional marketing and admin responsibilities over time. Please submit this task with short cover letter Task: Use data from this website : Create a sample spreadsheet (Google Sheets or Excel) with 5 example properties : Search for : vacant residential land sold between 2000 and 2024 Include the following columns: Property Address Size (Acres) Owner Name Owner Mailing Address City State ZIP Code Format the sheet cleanly and consistently (no merged cells, clear headers) Important: You may use sample or publicly available data (no paid data sources required) Do not include sensitive or private information This is for demonstration purposes only and will not be used for marketing Submission Instructions: Upload the file or share a view-only link Name the file: “Sample Mailing List – VA Test” Apply tot his job