Temporary Part-Time Office Coordinator – Performance Division Office Administration and Operations Support Specialist

Introduction to Berklee College of Music Berklee College of Music, the preeminent institute of contemporary music and the performing arts, is seeking a highly skilled and organized Temporary Part-Time Office Coordinator to join our dynamic Performance Division Office team. As a hub for creative and artistic expression, Berklee is dedicated to nurturing the potential of the world's most inspired artists. Our commitment to arts education is reflected in the work of our students, faculty, and alumni, many of whom have been recognized with prestigious awards such as the Grammy, Tony, Oscar, and Emmy Awards. Job Overview We are looking for a talented and versatile individual to provide administrative support to our Performance Division Office. As a Temporary Part-Time Office Coordinator, you will play a vital role in maintaining the smooth operation of our office, ensuring a positive and welcoming atmosphere for all visitors, and providing exceptional support to our team. This is a fantastic opportunity to work with a team of bright and motivated people, balance your time between our remote office and home, and contribute to the success of our institution. Key Responsibilities Maintain a positive and welcoming atmosphere for all visitors to the office, ensuring a professional and inclusive environment. Manage the Dean's calendar, coordinating meetings, appointments, and events with precision and attention to detail. Organize, process, and track form submissions for various processes, including travel, purchasing, guest artist and faculty compensation, and student class waiver requests. Utilize online data management services such as Salesforce to streamline processes and improve efficiency. Manage internal division e-forms, ensuring timely and accurate completion and submission. Coordinate and book travel for guest artists, students, and faculty for college-related trips, ensuring compliance with institutional policies and procedures. Process class coverage forms and additional compensation for division faculty, maintaining accurate records and ensuring timely payment. Manage division guest artist requests, processing them in Workday and ensuring seamless execution. Enter work orders, manage room reservation requests, and direct walk-ins to the appropriate areas, providing exceptional customer service. Communicate effectively with faculty, students, and staff, responding to general division questions and providing support as needed. Perform other duties as assigned, demonstrating flexibility and a willingness to adapt to changing priorities. Essential Qualifications High school diploma or equivalent required; associate's or bachelor's degree preferred. 1-2 years of administrative experience, preferably in an office environment. Excellent communication, organizational, and time management skills. Ability to work independently and as part of a team, demonstrating a collaborative and flexible approach. Proficiency in Microsoft Office, particularly Excel, Word, and Outlook. Experience with online data management services such as Salesforce and digital signature platforms like HelloSign is desirable. Musical experience or knowledge of the music industry is preferred, but not required. Preferred Qualifications Experience working in a fast-paced office environment, prioritizing multiple tasks and deadlines. Knowledge of Workday or similar HR systems, demonstrating an ability to learn and adapt to new technologies. Excellent problem-solving skills, with the ability to think critically and creatively. Strong attention to detail, ensuring accuracy and precision in all aspects of work. Ability to maintain confidentiality and handle sensitive information with discretion. Skills and Competencies Communication: Excellent verbal and written communication skills, with the ability to effectively interact with diverse stakeholders. Organization: Proven ability to prioritize tasks, manage multiple projects, and meet deadlines in a fast-paced environment. Technical: Proficiency in Microsoft Office, with experience in online data management services and digital signature platforms desirable. Collaboration: Ability to work effectively as part of a team, demonstrating a flexible and adaptable approach. Problem-Solving: Strong critical thinking skills, with the ability to analyze problems and develop creative solutions. Career Growth Opportunities and Learning Benefits At Berklee, we are committed to providing our employees with opportunities for growth and development. As a Temporary Part-Time Office Coordinator, you will have access to a range of training and professional development programs, designed to enhance your skills and knowledge. You will also be part of a dynamic and supportive team, with opportunities to collaborate and learn from experienced professionals in the field. Work Environment and Company Culture Berklee is a vibrant and inclusive community, dedicated to fostering a culture of creativity, innovation, and collaboration. Our campus is located in the heart of Boston, with state-of-the-art facilities and a diverse range of academic programs. We are committed to providing a positive and supportive work environment, with a range of benefits and perks designed to promote work-life balance and employee well-being. Compensation, Perks, and Benefits We offer a competitive salary and a range of benefits, including access to our state-of-the-art facilities, professional development opportunities, and a dynamic and supportive work environment. Our perks and benefits are designed to promote work-life balance and employee well-being, with a range of programs and initiatives aimed at supporting the physical, emotional, and financial health of our employees. Conclusion If you are a motivated and organized individual, with a passion for administration and a commitment to excellence, we encourage you to apply for this exciting opportunity. As a Temporary Part-Time Office Coordinator, you will play a vital role in supporting the success of our Performance Division Office, while also contributing to the vibrant and inclusive community that is Berklee College of Music. Don't miss this chance to join our team and be part of an institution that is shaping the future of music and the arts. We want to hear from you! If this role sounds like a perfect fit, don't hesitate to apply today. We look forward to receiving your application and exploring how you can contribute to the success of our team. Apply for this job