Senior Associate, Administrative Services (Business Development & Licensing) - Hybrid

Job DescriptionSenior Administrative Associate – BD&L Boston Innovation Hub, Cambridge, MAThe senior associate is responsible for providing comprehensive administrative support for our company's Research Laboratories Ventures Fund and the Business Development & Licensing team in our company's Boston Innovation Hub, and will report to the Associate Vice President & Managing Partner of our company's Research Laboratories Ventures. The successful candidate will use advanced administrative, clerical, organizational and communication skills to facilitate transactions between our company and Life Sciences collaborators across the globe. The position requires scheduling and arranging internal and external meetings, teleconferences, travel, expense management, tracking and logging projects and legal documents in specialized databases and team sites as well as managing calendars for several BD&L and our company's Research Laboratories Ventures staff. This includes varied and dynamic interactions with internal and external stakeholders worldwide. The incumbent is an important contributor to the success of due diligences, licensing agreement execution, and material preparation/submission/distribution to governance committees. This role will provide for opportunities to interact directly with our company's leaders across multiple line functions (BD&L, Legal, Patents, Communications, Finance, etc.) and would benefit from a candidate with the drive and initiative to make contributions to cross-disciplinary initiatives (e.g., event planning, community out-reach).Job ResponsibilitiesThe primary activities include but are not limited to the following:General administrative/clerical duties constitute most of the job responsibilities.Completes work assignments in a fast-paced environment, managing to critical deadlines.Anticipates needs of the Associate Vice President and their team and prioritizes work.Advanced Microsoft Office use to support planning, calendar management, meetings, conferences and appointments.Organizes frequent international travel, and researches and negotiates travel expenses to adhere to departmental travel budgets.Effectively communicates with senior staff and executives, both internally and externally to coordinate schedules and events.Education:Required: High School DiplomaPreferred: Advanced education or certificationsRequired Experience:5 or more years of professional experience, including at least 2 years in role with administrative experience supporting Executives is required, a focus in business development and/or venture capital is preferred.Advanced computer skills (Microsoft 365 applications) and some knowledge of enterprise communication and accounting solutions (e.g., Teams, SAP, Concur).Ability to handle and prioritize many simultaneous assignments.Experience with managing sensitive and confidential documents and communications.Event Planning/Coordination experience.Extraordinary attention to detail.Outstanding communication and people skills.#MSJRCurrent Employees applyCurrent Contingent Workers applyUS and Puerto Rico Residents Only:Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please if you need an accommodation during the application or hiring process.As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.U.S. Hybrid Work ModelEffective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance OrdinanceLos Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring OrdinanceSearch Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.Employee Status: RegularRelocation: No relocationVISA Sponsorship: NoTravel Requirements: 10%Flexible Work Arrangements: HybridShift: 1st - DayValid Driving License: NoHazardous Material(s): NoRequired Skills: Business Administration, Business Administration, Business Communications, Business Development, Business Management, Cost Management, Data Entry, Detail-Oriented, Digital Business Development, Document Management, Event Planning, Executive Communications, File Management, Financial Budgeting, International Business Development, International Travels, Legal Document Preparation, Legal Document Review, Microsoft Online Services, Office Applications, Office Equipment, Process Improvements, Project Management, Scheduling, Software Proficiency {+ 5 more}Preferred Skills:Job Posting End Date: 06/19/2025*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

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