[Remote] Business Affairs Coordinator

Note: The job is a remote job and is open to candidates in USA. Pereira O'Dell is seeking a Business Affairs Coordinator to provide operational and administrative support to their Business Affairs Department. This role involves assisting with risk management, negotiations, and the execution of agreements while ensuring organized systems and smooth collaboration across teams.ResponsibilitiesAssist with onboarding documentation for new vendorsGenerate and manage vendor purchase ordersCoordinate of talent payment and usage paymentsTrack project start / end dates and verify funds are in place prior to project kickoffMaintain organized files and recordsTrack and coordinate all vendor invoices per projectSupport coordination between POD, Barrelhouse and Silverside when necessarySkillsStrong organizational skills with exceptional attention to detailAbility to manage multiple projects, priorities, and deadlines simultaneously in a fast-moving environmentHighly self-sufficient, proactive, and comfortable taking ownership of tasks without constant directionAble to manage and track communication across multiple channels (Gmail, GChat, Lark, text), ensuring nothing falls through the cracksResponsive and capable of handling time-sensitive requests with urgency and careClear, concise written and verbal communication skills, with the ability to manage up and keep stakeholders alignedHigh discretion and professionalism when handling confidential and sensitive informationTeam-oriented mindset with a strong sense of accountability, recognizing that the department relies on clear communication and follow-through to operate effectivelyBenefitsMedicalDentalVisionBasic and supplemental life & AD&D401(k) with company matchShort-term and long-term disabilityHSAFSAMaternity/parental leaveCompany OverviewPereira O'Dell is an independent creative agency at the intersection of technology, advertising, and entertainment—where these worlds collide, remarkable things happen. It was founded in 2008, and is headquartered in San Francisco, California, USA, with a workforce of 51-200 employees. Its website is http://www.pereiraodell.com.



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