Recruiting Coordinator - Global Investment Banking

Baird is a Fortune Best Place to Work company seeking a Recruiting Coordinator to support their Global Investment Banking team. The role involves managing complex interview schedules, providing administrative support, and ensuring a positive candidate experience throughout the recruiting process.ResponsibilitiesPerform full (high-volume) calendar management including complex interview schedules for recruiters and banking teams. This can include video, phone, onsite interviews and travel arrangementsProvide administrative support to Investment Banking Recruiting Committee/Recruiting Team and GIB Head of RecruitingWork with Human Resources and the Investment Banking recruiting team to manage the logistics of the recruiting process and ensure a positive candidate experience throughout the hiring processCoordinate lateral and campus events (virtual/in-person) and interview days, as well as phone/onsite/video interviewsAnswer candidate questions surrounding the recruitment process and Investment Banking responsibilitiesCollaborates with GIB recruiting team, and firm Talent Acquisition in support of driving process improvement efforts across GIBProcess and coordinate candidate travel and expenses by working with travel department and Admin Support team through the Concur system in a timely mannerCoordinate recruiting events at Baird offices including treks, campus visits and banking programsParticipate and coordinate logistics at recruiting events either in office or on campusPartner with recruiting and hospitality team for these eventsAttend events in person when neededPartner with other recruiting coordinators to develop/drive best practices and efficienciesMonitor the GIB recruiting email inboxes to ensure timely responses to inquiries as well as manages the GIB Recruiting calendarAssist in running the background check processMaintain the internal database to track banker/candidate recruiting activities and eventsGather and analyze interview feedback for all open positions and deliver timely status updates to the recruiting teamLeverage AI tools to enhance recruiting workflows, driving process efficiency and continuous improvementPerform other duties and miscellaneous special projects as assignedSkillsBachelor's degree preferred, plus a minimum of 1– 3 years' experience in the performance of administrative/support functionPassion for supporting others and must possess a proactive approach with a sense of urgency with a true desire to go above and beyond to service clientsStrong organizational skills: ability to prioritize daily workflow to effectively organize tasks to achieve specific goalsDemonstrate exceptional attention to detail, ensuring accuracy and consistency across all tasks, communications, and deliverablesProfessional demeanor with ability to write clearly and concisely and listen attentivelyAbility to work independently in an energetic environment with general supervision. Must be proactive, have good follow through skills and cooperate well with othersAbility to handle large volume of administrative details with accuracy and reliability, often under pressure and/or short deadlinesIntermediate skill set with Microsoft Office productsDemonstrate reliability in attendance and be prepared to complete work in a timely mannerKnowledge of Concur, Workday/Beamery and Suited is a plusExperience with AI tools such as CoPilot and Rogo is a plusBenefitsBonus potential up to 8.5% of base payComprehensive benefits designed for your life, career and future.Company OverviewSince 1919, Baird has guided families, businesses, communities and institutions toward their financial goals. It was founded in 1919, and is headquartered in Milwaukee, Wisconsin, USA, with a workforce of 5001-10000 employees. Its website is http://www.rwbaird.com.



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