Recruiting Coordinator (contract)

ABOUT RETOOL Nearly every company in the world runs on custom software: Gartner estimates that up to 50% of all code is written for internal use. This is the operational software for refunding orders, underwriting loans, onboarding employees, analyzing transactions, and providing customer support. But most companies don’t have adequate resources to properly invest in these tools, leading to a lot of old and clunky internal software or, even worse, users still stuck in manual and spreadsheet flows. At Retool, we’re on a mission to bring good software to everyone. We’re building a new type of development platform that combines the benefits of traditional software development with a drag-and-drop UI editor and AI, making it dramatically faster to build internal tools. We believe that the future of software development lies in abstracting away the tedious and repetitive tasks developers waste time on, while creating reusable components that act as a force multiplier for future developers and projects. The result is not just productivity, but good software by default. And that’s a mission worth striving for. Today, our customers span from small startups building their first operational tools to Fortune 500 companies building mission-critical apps for thousands of users across their business. Interested in joining us? Let us know! WHY WE'RE LOOKING FOR YOU: We’re looking for a recruiting coordinator to act as a first impression for the company and partner closely with recruiters, hiring managers, and cross-functional stakeholders to deliver a white-glove, high-touch candidate experience. We currently operate in a hybrid working model and this person will be expected to be in the office in San Francisco at least 3 days a week (Monday, Tuesday, and Thursday). Note: this is a contract to hire position. WHAT YOU'LL DO: As a recruiting coordinator, you’ll serve as the primary point of contact for candidates throughout their recruiting journey at Retool. In this role, you will support teams to handle all interviewing logistics – from coordinating interviews to scheduling debriefs, you’ll execute each interaction with professionalism that embodies Retool’s brand and culture. WHAT YOU'LL DO: Coordinate and schedule interviews: manage the end-to-end interview scheduling process, including candidate communication, interview panel coordination, room booking, and day-of troubleshooting Arrange in-person candidate tours at the SF office, book rooms, and ensure interviewers are available as scheduled Ensure a seamless, white-glove interview experience for candidates Own and maintain our interviewer training and calibration app for our Engineering teams Own coordination of post-interview activities, including candidate debriefs Execute with an incredible eye for detail and catch errors before they occur Create and share candidate prep materials Partner with other recruiting team members to build new or iterate on old processes Keep an eye out for inefficiencies or areas of opportunity and tackle them in stride Communicate verbally and in written format with great attention to detail and clarity Attend bi-weekly recruiting team meeting THE SKILLSET YOU'LL BRING: 1+ years of professional experience in an admin/coordination-based role Bachelor’s Degree preferred Superior verbal and written communication skills with the ability to interact effectively with varying degrees of stakeholders Excellent attention to detail, i.e. you rarely have to do the same work twice Ability to troubleshoot on the fly and can unblock yourself An innate sense of urgency and relentless hustle Foster strong partnerships with stakeholders, candidates, hiring managers, and interviewers to ensure exceptional service and consistent, high-quality results Ability to own and work across several different workstreams without missing a beat Enthusiastic about tackling projects of all sizes, with a willingness to handle any challenge, big or small. NICE TO HAVE: Start up experience, wearing lots of hats Experience working with Gem and Greenhouse Experience in a customer/candidate-facing role Experience working with all flavors of recruiting Proven experience collaborating with cross-functional recruiting teams, including engineering, C-suite, sales, and more Experience working with executive assistants Ideal if you like plants and dogs :) Retool offers generous benefits to all employees and hybrid work location. For more information, please visit the benefits and perks section of our careers page! Retool is currently set up to employ all roles in the US and specific roles in the UK. To find roles that can be employed in the UK, please refer to our careers page and review the indicated locations.