Project Coordinator - Commercial Construction Experience Big Box Store
JOB SUMMARY
The Construction Project Coordinator plays a pivotal role in ensuring the smooth execution of construction projects being responsible for assisting in the planning, coordination, and execution of construction projects working closely with project managers, contractors, subcontractors, and other stakeholders to ensure that projects are completed on time, within budget, and according to specifications; supports the management and coordination of construction projects from beginning to closing; monitors compliance with schedule, budget, quality, safety, as well as overall conformance with client contracts; assists in work orders, change orders, materials, and overall transactions, including handing off the project for invoicing.
RESPONSIBILITIES
• Receive, approve, and prepare projects including entering work orders, change orders, and materials in the company’s project management system.
• Maintain and organize project documentation, including contracts, permits, and drawings.
• Prepare and update project reports, progress tracking, and cost analysis.
• Ensure all project-related documents are accurate and up-to-date.
• Act as a liaison between project stakeholders, including clients, contractors, and team members.
• Schedule and facilitate project meetings, including kick-off, progress, and close-out meetings.
• Communicate project updates, changes, and issues to relevant parties.
• Monitor construction activities to ensure compliance with project plans and specifications.
• Assist in resolving construction-related problems and discrepancies.
• Maintain a thorough understanding of project contracts and agreements.
• Assist in tracking project expenses and budget adherence.
• Collaborate with the finance department to process invoices and payments.
• Monitor progress and identify potential delays, proposing solutions to keep the project on track.
• Assist in obtaining necessary permits and approvals.
• Assist in the procurement of materials, equipment, and services required for the project.
• Coordinate the delivery and storage of materials on-site.
• Assist in developing and maintaining project schedules.
REQUIRED QUALIFICATIONS AND SKILLS
• An associate’s degree or bachelor’s degree is preferred, but not required.
• 1 year of administrative experience is preferred, previous administrative duties in a busy construction office is ideal.
• Experience in project scheduling and rehab project life cycle.
• Knowledge of construction processes, codes, and regulations.
• Familiarity with construction documentation and contracts.
• Strong administrative skills with a high attention to detail.
• Good oral and written communication skills are required.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Proficient in computer skills, MS Office: Word, Excel, Powerpoint, G-Suite tools and project management software.
PHYSICAL DEMANDS
• Ability to communicate orally with clients, management, and other co-workers, both individually and in front of a group.
• Regular use of the telephone and e-mail for communication.
• Prolonged periods sitting at a desk and working on a computer.
• Hearing and vision within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect electronic documents.
• Good manual dexterity for the use of common office equipment such as computers, calculators, and copiers.
• Good reasoning, organizational, and analytical abilities are required to solve a wide range of business problems.
WORK ENVIRONMENT
The job is typically performed indoors in an office setting, though offsite work and travel may be required. Activities include extended periods of sitting and extensive work on computers and other productivity devices.
This is a remote position.
Apply Now
The Construction Project Coordinator plays a pivotal role in ensuring the smooth execution of construction projects being responsible for assisting in the planning, coordination, and execution of construction projects working closely with project managers, contractors, subcontractors, and other stakeholders to ensure that projects are completed on time, within budget, and according to specifications; supports the management and coordination of construction projects from beginning to closing; monitors compliance with schedule, budget, quality, safety, as well as overall conformance with client contracts; assists in work orders, change orders, materials, and overall transactions, including handing off the project for invoicing.
RESPONSIBILITIES
• Receive, approve, and prepare projects including entering work orders, change orders, and materials in the company’s project management system.
• Maintain and organize project documentation, including contracts, permits, and drawings.
• Prepare and update project reports, progress tracking, and cost analysis.
• Ensure all project-related documents are accurate and up-to-date.
• Act as a liaison between project stakeholders, including clients, contractors, and team members.
• Schedule and facilitate project meetings, including kick-off, progress, and close-out meetings.
• Communicate project updates, changes, and issues to relevant parties.
• Monitor construction activities to ensure compliance with project plans and specifications.
• Assist in resolving construction-related problems and discrepancies.
• Maintain a thorough understanding of project contracts and agreements.
• Assist in tracking project expenses and budget adherence.
• Collaborate with the finance department to process invoices and payments.
• Monitor progress and identify potential delays, proposing solutions to keep the project on track.
• Assist in obtaining necessary permits and approvals.
• Assist in the procurement of materials, equipment, and services required for the project.
• Coordinate the delivery and storage of materials on-site.
• Assist in developing and maintaining project schedules.
REQUIRED QUALIFICATIONS AND SKILLS
• An associate’s degree or bachelor’s degree is preferred, but not required.
• 1 year of administrative experience is preferred, previous administrative duties in a busy construction office is ideal.
• Experience in project scheduling and rehab project life cycle.
• Knowledge of construction processes, codes, and regulations.
• Familiarity with construction documentation and contracts.
• Strong administrative skills with a high attention to detail.
• Good oral and written communication skills are required.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Proficient in computer skills, MS Office: Word, Excel, Powerpoint, G-Suite tools and project management software.
PHYSICAL DEMANDS
• Ability to communicate orally with clients, management, and other co-workers, both individually and in front of a group.
• Regular use of the telephone and e-mail for communication.
• Prolonged periods sitting at a desk and working on a computer.
• Hearing and vision within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect electronic documents.
• Good manual dexterity for the use of common office equipment such as computers, calculators, and copiers.
• Good reasoning, organizational, and analytical abilities are required to solve a wide range of business problems.
WORK ENVIRONMENT
The job is typically performed indoors in an office setting, though offsite work and travel may be required. Activities include extended periods of sitting and extensive work on computers and other productivity devices.
This is a remote position.
Apply Now