Project Administrative Assistant

Daniel O’Connell’s Sons (DOC) is a construction leader with a legacy of innovation and integrity. They are seeking a highly organized and detail-driven Project Administrative Assistant to support multiple active projects by providing administrative and financial support while maintaining accurate documentation. Responsibilities Provide administrative and financial support across multiple construction projects Process invoices and assist with basic accounts payable (AP) tasks Generate commitments and manage contracts and project documents Review certified payroll for compliance with applicable prevailing wage/Davis–Bacon Act (DBA) requirements Maintain organized digital documentation using cloud-based systems Communicate effectively with internal stakeholders, subcontractors, and vendors Review hourly change order labor rates for compliance with prevailing wage/DBA or CBA rate sheets Collect, verify, and track COIs and required endorsements/limits Use Excel and email tools to track, report, and share project data Contribute to a culture of urgency, attention to detail, and continuous improvement Skills Experience supporting construction or project-based teams preferred Strong organizational and communication skills Comfortable working with financial systems and processing invoices Proficiency in Microsoft 365 and cloud-based document management platforms Ability to adapt to new technologies and systems quickly Experience with Sage or Vista (or similar financial software) is a plus Company Overview Founded in 1879, DOC is a trusted leader in construction, committed to building with purpose and integrity. It was founded in 1879, and is headquartered in Holyoke, Massachusetts, USA, with a workforce of 51-200 employees. Its website is