Procurement Specialist job at City of Littleton, Colorado in Littleton, CO

Title : Procurement Specialist Location: CO-Littleton Job Description: The City of Littleton is seeking a Procurement Specialist to join a growing Finance team in supporting and collaborating with the city’s 14 unique departments on their purchasing needs. This will include issuing formal solicitations (RFPs, IFBs, & RFQs), evaluating bids/proposals, reviewing purchase requests, and assisting with contract negotiations and processing. Departments include: Public Works (facilities, engineering, construction, fleet) Information Technology Human Resources Community Development Economic Development City Manager Museum Library Communications Police Finance Court Clerk City Attorney The City of Littleton’s solicitation and contract volume has significantly increased since the recent voter-approved sales tax increase to fund capital improvement projects, and since the adoption of the city’s revised purchasing and contracts ordinance in 2023. This position will be instrumental in helping to implement purchasing processes and ensuring compliance. The ideal candidate has exceptional attention to detail, excellent written communication and presentation skills, and strong prioritization and organizational skills. The successful candidate will be confident working independently as well as with cross-department teams. About the City of Littleton The City of Littleton is a vibrant community consistently recognized as one of America’s Best Small Cities, and a top destination for families. Discover some of the remarkable things Littleton has to offer at VisitLittleton.org. With its historic and lively downtown, diverse shopping and dining options, and an extensive network of parks and trails, Littleton boasts a prime location just south of Denver and a short drive to the majestic Rocky Mountains and Colorado ski country. The City of Littleton offers excellent benefits and perks to its employees. For more details, please refer to the 2026 Benefit Guide. The City of Littleton believes in attracting and retaining the best talent, and its strategies include hiring at market pay and creating career development opportunities. In addition to your application, please submit a cover letter that describes why you are the best candidate for this position with the City of Littleton. Hiring pay range $81,225 - $85,500 per year This full-time position is exempt per FLSA and is not eligible for overtime compensation. Work Schedule: The position offers a combination of remote and in-person attendance that may change over time. Currently three (3) in-person days per week will be required. The city will provide a computer, but the employee must have a reliable remote Internet connection. ESSENTIAL DUTIES & RESPONSIBILITIES: The following are illustrative of the primary functions of the position but are not intended to be all inclusive. Issues goods and services formal solicitations for all city departments. Facilitates pre-bid conferences and public bid openings; reviews bids for responsiveness; evaluates pricing; and oversees the selection process. Reviews certificates of insurance (COIs), payment & performance bonds, and other related contract documents for compliance and acceptance. Collaborates with the City Attorney’s Office, assists with reviewing vendor terms and conditions, and assists with contract negotiations. Reviews and routes agreements in the city’s contract system. Analyzes sole source, professional, and other bidding exception requests and recommend approval or disapproval. Assists with reviewing and approving incoming purchase requests (requisitions) and generating purchase orders. Assists with resolving purchase order issues, reconciling purchase orders, and closing purchase orders. Assists with development and implementation of policies, procedures, and procurement strategies. Provides procurement technical guidance and training for all city departments. Identifies and champions innovative solutions. Performs other duties as assigned. MINIMUM QUALIFICATIONS: Bachelor’s degree in Business Administration or a related field; and Three (3) years of professional experience in procurement and/or contracting; or An equivalent combination of education, training and work experience that produces the knowledge, skill, and ability to perform the essential duties and responsibilities of the position may be considered. Valid Driver's License for travel to local off-site meetings and site walks. Must be able to pass a pre-employment criminal background check. Preferred Qualifications: The following are preferred but not required. Experience managing informal and formal solicitations Experience handling diverse types of contracts across multiple departments and vendors, preferably with a governmental entity or municipality Experience with Workday and RMEPS (BidNet) KNOWLEDGE, SKILLS, ABILITIES: Knowledge of public purchasing processes, vendor requirements, rules, and best practices. Skilled in reviewing scopes of work and assessing risk. Skilled in processing solicitations and contracts in a timely manner. Ability to negotiate and resolve issues quickly. Ability to continually improve operations, streamline processes, and work cooperatively to provide quality customer service. WORKING ENVIRONMENT & PHYSICAL ACTIVITIES: The essential duties for the position are performed indoors in a standard indoor office environment. Occasionally certain duties will be performed off-site in outdoor and indoor environments. Physical activities include the ability to lift, carry, push or pull objects weighing up to 25 pounds with or without assistance, and to sit or stand for long periods of time. Equal Employment Opportunity The City of Littleton is an Equal Employment Opportunity employer and intends to provide equal employment opportunities to all employees and job applicants regardless of age 40 and over, ancestry, color, disability, gender identity, gender expression, genetic information, marital status, national origin, pregnancy, race, creed, religion, sex, sexual orientation, military status, or any other status protected by applicable law, and to hire and retain the best-qualified individuals without regard to any of these factors. This prohibition includes unlawful harassment based on a protected class. Drug- and Alcohol-Free Workplace The City of Littleton is committed to the health and safety of all its employees. To ensure a safe and productive work environment the city prohibits the use, sale, dispensation, manufacture, distribution or possession of alcohol, drugs, controlled substances or drug paraphernalia on any city premises or worksites. No employee shall report to work or be at work with alcohol or with any detectable amount of prohibited drugs in the employee's system. A detectable amount refers to the standards generally used in workplace drug & alcohol testing. This prohibition specifically includes marijuana, and decriminalized psychedelics whether used for medical purposes or obtained legally under state law. Apply tot his job