Procure To Pay Specialist-Senior
About the position Responsibilities • Responsible for managing timely and accurate disbursements; including supplier set up, reports and various payment method issuance, timely and efficient management of payment platforms, department credit cards, vendor card payment programs. • Serving as primary point of contact; subject matter expert for payment programs and complex vendor reconciliations. • Assists Supervisor in providing training, technical and operational support to P2P team to optimize performance. • Responsible for managing and administering all aspects of employee corporate card program to include but not limited to: Processing new card applications and establish accounts on bank portal. • Maintain card holder records, spend levels, card MMC controls, terminations, and card inactivation. • Maintain required documentation and approvals to ensure compliance with card program policy and procedures. • Liaison between our employees and card provider to provide excellent service and problem resolution. • Facilitate reconciliation tracking between cardholders and approvers to ensure expenses are accounted for in a timely manner. • Coordinate card holder training to ensure compliance with policies, procedures, best practice and cost-efficient techniques for card use. • Perform account analysis, reconciliation audits, and investigations. • Assist with annual 1099 process. • Run and monitor various reports to assist with payment program efficiency, compliance, and accuracy. • Run and reconcile reports to ensure accuracy and issue resolution for P2P invoice processing activities to include but not limited to: Open invoice report, matched not received, invoiced not received, Open PO Report, Outstanding checks, etc. • Analysis of invoices for proper accounting treatment (period expenses, Fixed Asset capitalization, prepayments, Etc.). • Ensure proper approval and authorization is obtained as well as sufficient contracts and/or documentation. • Research and resolve complex internal and external inquiries concerning invoice status, including communicating the resolution of discrepancies to appropriate persons. • Responsible for tasks in various systems (i.e., Lawson, Perceptive ImageNow and GHX) to complete P2P cycle. • Ensure compliance with relevant payable process requirements, policies, and procedures. • Monitor shared email boxes to complete daily tasks. • Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards. • Maintain electronic filing system for financial information, records, and documents to ensure easily available information. • Assist with processing purchase orders in accordance with policies and procedures (ex: order processing and troubleshooting for errors, PO processing, resolving EDI exceptions, researching Received not invoiced (RNI report). • Develop and maintain positive, productive relationships with departments, suppliers, and other customers. • Perform other duties as assigned. Requirements • Associate degree. 3 years of additional experience can be substituted in lieu of degree. • 3 years of experience working in a Procure to Pay, accounting or similar business function. • Proficient in Microsoft Excel, Word, and Outlook. • Strong analytical and problem-solving skills. • Excellent communication skills, verbal and written. • Excellent customer service skills. • Focus on achieving results and continuous improvement. • Ability to work in a fast paced, high-pressure environment. • Excellent time management skills and ability to meet tight deadlines. • Ability to adapt to a constantly changing environment. • Able to work independently with minimal supervision. Benefits • Medical • Wellness program • Vision • Dental • Paid time off • Retirement Apply tot his job