PMO Project Coordinator (Remote)

LOCATION: Remote – This is a home based, virtual position that operates Monday – Friday from 8:30am-5:00pm (EST). Vaya Health welcomes applications from NC, SC, GA, TN, VA, MD, and FL. GENERAL STATEMENT OF JOB The Project Management Office (PMO) Project Coordinator assists with the process, program, and project development efforts for the PMO initiatives to support the organization moving from current to future state operations. This position coordinates and influences activities and resources in support of one or more highly visible, varying-scale projects with high/medium/low impact, risk, and complexity. ESSENTIAL JOB FUNCTIONS Organizational Support – Provides comprehensive support to assigned individuals and the organization, by being detail-oriented and resourceful in completing projects as assigned. Incumbent will be able to multi-task effectively and utilize organizational knowledge to ensure that projects are being completed in a manner consistent with established objectives. • Provides comprehensive support to assigned individuals and the department, by being detail-oriented and resourceful in completing projects as assigned • Organizing, attending and participating in both internal and external stakeholder meetings • Documentation and follow up on important actions and decisions from meetings • Coordinate activities, resources, equipment and information • On a regular basis, meet with PPMO team members to review progress and to discuss future steps on work tasks/initiatives/projects. Arrange meetings with the members of the PPMO team and other collateral business units. Organize appropriate meeting rooms and any refreshments, contact the attendees and note any who can’t attend. Before the meeting, send out any relevant information, and attend each meeting to take minutes. Documentation Management – Thoroughly and accurately enter and maintain data points in all applicable systems and/or applications as per established practices, processes and protocols. It is essential that all record keeping, and information sharing be timely and well-documented to ensure that all information based upon data points supports the organizational needs for daily operations and reporting requirements • Assists in updating and maintaining project plans, documents and schedules • Helping with the documentation of each phase of the project, as well as making summary reports that will be presented to the organization’s management team • Provide support including document management in Microsoft Teams, Projects, Visio, SharePoint, Smartsheets and/or OneNote, including meeting minutes, supporting documentation, etc. Communications and Customer Service – Demonstrates courteous, cooperative and collaborative behavior in all interactions with internal and external customers. Presents a positive image and represents the organization in a professional manner during all communications. Being so closely involved in the PPMO, this role is relied upon to identify any potential issues or risks that could affect the progression of the work tasks/initiatives/projects. They communicate these items with the lead, and work to identify potential solutions. KNOWLEDGE OF JOB • A demonstrated knowledge of department program practices/processes and ability to apply knowledge to resolve problems/inquiries, to process information and complete assigned tasks. • This position requires exceptional interpersonal skills, highly effective communication ability, and the propensity to make prompt independent decisions based upon relevant facts and established processes. • Problem solving, negotiation and conflict resolution skills are essential to balance the needs of both internal and external customers. • The employee must be detail oriented, able to independently organize multiple tasks and priorities, and to effectively manage workload under pressure of deadlines. • Proficiency in Microsoft O365 suite including Word, Excel, PowerPoint, Microsoft Teams, WebEx, SharePoint, OneNote and SmartSheet is required. EDUCATION & EXPERIENCE REQUIREMENTS High School diploma or GED is required. Associate degree in Business Administration, Computer Information Systems, Healthcare Administration, or Project Management preferred. • 1-2 years of experience in supporting various projects and initiatives in a professional setting, preferred. Preferred Licensure/Certification: • PMP Certification Preferred PHYSICAL REQUIREMENTS • Close visual acuity to perform activities such as preparation and analysis of documents; viewing a computer terminal; and extensive reading. • Physical activity in this position includes crouching, reaching, walking, talking, hearing and repetitive motion of hands, wrists and fingers. • Sedentary work with lifting requirements up to 10 pounds, sitting for extended periods of time. • Mental concentration is required in all aspects of work. RESIDENCY REQUIREMENT: The person in this position must live in NC, SC, GA, TN, VA, MD, or FL. SALARY: Depending on qualifications & experience of candidate. This position is non-exempt and is eligible for overtime compensation. DEADLINE FOR APPLICATION: Open until filled. APPLY: Vaya Health accepts online applications in our Career Center, please visit Vaya Health is an equal opportunity employer. Apply tot his job