Pediatrics Division Administrative Assistant

The UW School of Medicine and Public Health is seeking a Medical Program Assistant to provide direct support to divisional faculty and staff in the Department of Pediatrics. This role involves coordinating complex daily activities, managing communications, and organizing meetings and travel for faculty members. Responsibilities Serves as the primary contact and subject matter expert for specified program policies and procedures Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring Coordinates with senior management to define program goals and fiscal objectives Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports Identifies opportunities for program improvements and makes recommendations to the appropriate entities Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel Skills Proficiency in Microsoft Office Suite or other relevant software applications Experience providing administrative support in an office setting is strongly preferred. Coursework or training in project and/or organizational management may be considered in lieu of direct work experience Experience in a medical setting, preferably with scheduling or administrative duties Training in and knowledge of HIPAA regulations Experience providing office or administrative support in the UW or UW Health System Benefits Generous vacation Holidays Sick leave Competitive insurances and savings accounts Retirement benefits Company Overview UW School of Medicine and Public Health offers graduate programs, health professions programs, and innovative research. It is a sub-organization of University of Wisconsin-Madison. It was founded in 1907, and is headquartered in Madison, Wisconsin, USA, with a workforce of 5001-10000 employees. Its website is