Part-Time Administrative Assistant with QuickBooks Experience
Description
We are seeking a highly organized and detail-oriented Part-Time Administrative Assistant to join our dynamic team. This role is perfect for individuals with experience in QuickBooks invoicing, administrative support, and school transportation contracts. The position offers flexibility, allowing for fully or partially remote work. As an Administrative Assistant, you will play a vital role in supporting our operations and ensuring efficient financial management.
Company Culture and Environment
Our team is dynamic and collaborative, emphasizing support and efficiency in our operations. We value flexibility and adaptability in our work environment, catering to individual needs while maintaining strong teamwork.
Career Growth and Development Opportunities
This position offers opportunities for career growth, with the potential for professional development as you contribute to the teams success and engage in various administrative tasks.
Detailed Benefits and Perks
Flexible work-from-home options
Competitive compensation
Opportunities for career growth
Compensation and Benefits
Competitive salary based on experience
Flexible working hours
Opportunities for professional development and continuous learning
Why you should apply for this position today
This role is a great opportunity to be part of a team that values your contributions. With flexible work options and the chance for career advancement, applying today could be the first step towards a fulfilling role in administrative support.
Skills
Proficient in QuickBooks and invoicing processes
Strong organizational and time management skills
Excellent communication skills and a professional demeanor
Proficient with office equipment and software tools (Microsoft Word, Outlook, PowerPoint)
Ability to prioritize tasks effectively
Responsibilities
Create and send invoices to clients using QuickBooks, ensuring accuracy and timeliness
Track payments and follow up on overdue invoices
Initiate communication with school districts regarding potential contracts and bids
Manage schedules for students and drivers to ensure proper shift coverage
Respond to emails and phone calls in a timely and professional manner
Schedule and coordinate meetings and appointments for the team
Prepare and maintain spreadsheets, reports, and other documents
Assist in organizing and managing company files and records
Answer phone calls and direct them to the appropriate team members
Organize meetings and take accurate meeting minutes
Draft and distribute emails, memos, and letters
Contribute to the preparation of company reports and maintain an organized filing system
Assist in developing, updating, and maintaining office procedures to streamline operations
Qualifications
High school diploma/GED required (Associates degree or administrative training preferred)
Previous experience as an Administrative Assistant or in a similar administrative role
Proficient with office equipment and software tools
Strong organizational and time management skills
Excellent communication skills and a professional demeanor
Education Requirements
High school diploma/GED required
Associates degree or administrative training preferred
Education Requirements Credential Category
High School Diploma or General Educational Development (GED)
Experience Requirements
Previous experience as an Administrative Assistant or in a similar administrative role
Why work in Billerica, MA
Billerica offers a charming suburban atmosphere with convenient access to Boston and a rich history. The area provides a balanced lifestyle with plenty of recreational options, dining, and community events. Living and working in Billerica allows you to enjoy a peaceful environment while being close to urban amenities.
Apply Now
We are seeking a highly organized and detail-oriented Part-Time Administrative Assistant to join our dynamic team. This role is perfect for individuals with experience in QuickBooks invoicing, administrative support, and school transportation contracts. The position offers flexibility, allowing for fully or partially remote work. As an Administrative Assistant, you will play a vital role in supporting our operations and ensuring efficient financial management.
Company Culture and Environment
Our team is dynamic and collaborative, emphasizing support and efficiency in our operations. We value flexibility and adaptability in our work environment, catering to individual needs while maintaining strong teamwork.
Career Growth and Development Opportunities
This position offers opportunities for career growth, with the potential for professional development as you contribute to the teams success and engage in various administrative tasks.
Detailed Benefits and Perks
Flexible work-from-home options
Competitive compensation
Opportunities for career growth
Compensation and Benefits
Competitive salary based on experience
Flexible working hours
Opportunities for professional development and continuous learning
Why you should apply for this position today
This role is a great opportunity to be part of a team that values your contributions. With flexible work options and the chance for career advancement, applying today could be the first step towards a fulfilling role in administrative support.
Skills
Proficient in QuickBooks and invoicing processes
Strong organizational and time management skills
Excellent communication skills and a professional demeanor
Proficient with office equipment and software tools (Microsoft Word, Outlook, PowerPoint)
Ability to prioritize tasks effectively
Responsibilities
Create and send invoices to clients using QuickBooks, ensuring accuracy and timeliness
Track payments and follow up on overdue invoices
Initiate communication with school districts regarding potential contracts and bids
Manage schedules for students and drivers to ensure proper shift coverage
Respond to emails and phone calls in a timely and professional manner
Schedule and coordinate meetings and appointments for the team
Prepare and maintain spreadsheets, reports, and other documents
Assist in organizing and managing company files and records
Answer phone calls and direct them to the appropriate team members
Organize meetings and take accurate meeting minutes
Draft and distribute emails, memos, and letters
Contribute to the preparation of company reports and maintain an organized filing system
Assist in developing, updating, and maintaining office procedures to streamline operations
Qualifications
High school diploma/GED required (Associates degree or administrative training preferred)
Previous experience as an Administrative Assistant or in a similar administrative role
Proficient with office equipment and software tools
Strong organizational and time management skills
Excellent communication skills and a professional demeanor
Education Requirements
High school diploma/GED required
Associates degree or administrative training preferred
Education Requirements Credential Category
High School Diploma or General Educational Development (GED)
Experience Requirements
Previous experience as an Administrative Assistant or in a similar administrative role
Why work in Billerica, MA
Billerica offers a charming suburban atmosphere with convenient access to Boston and a rich history. The area provides a balanced lifestyle with plenty of recreational options, dining, and community events. Living and working in Billerica allows you to enjoy a peaceful environment while being close to urban amenities.
Apply Now