Part-Time Administrative Assistant for AI Consulting Firm – New York (Remote OK)

About GenerativeX GenerativeX, Inc. is an AI consulting and implementation company based in New York. We help businesses leverage generative AI to transform their operations. Job Overview We are looking for a part-time Administrative Assistant to support our New York office. This role is essential to ensuring the smooth and efficient day-to-day operations of our office. Key Responsibilities Manage daily office operations, including phone calls, emails, and visitor coordination Schedule meetings, appointments, and conference calls; prepare meeting rooms and materials Prepare, format, and organize documents, reports, and presentations Maintain filing systems (digital and physical) and ensure records are accurate and up to date Assist with invoicing, expense tracking, and basic bookkeeping tasks as needed Coordinate travel arrangements and expense reports Order office supplies and liaise with vendors and service providers Support internal projects and assist consultants with administrative requests Ensure confidentiality and professionalism when handling sensitive information Requirements Previous experience in an administrative, office support, or clerical role Proficiency in Microsoft Office (Word, Excel, PowerPoint) and common office software Strong organizational and time-management skills Excellent written and verbal communication skills High attention to detail and accuracy Professional demeanor and ability to handle confidential information Nice to Have Experience in a consulting, professional services, or corporate office setting Familiarity with accounting, invoicing, or expense management systems Associate's or bachelor's degree in business administration or related field Details Location: New York Office (remote-friendly) Hours: 20–25 hours/week Rate: $30–$40/hr