Operations Administrator (US ET Hours Coverage)

At WeMod, we're on a mission to make gaming more fun. We're building the world's ultimate game companion, where millions of PC gamers discover mind-blowing ways to play their favorite games. Founded with a community-first approach, WeMod has become the go-to destination for gamers seeking safe and seamless ways to enhance their gaming experience. Our platform unites cutting-edge technology with security, transforming how players interact with games through innovative features like interactive maps and real-time mods. We're not just building software; we're crafting the future of gaming where every player can experience games exactly as they want to. We're creating a new category in gaming technology that will fundamentally change how people play.Role OverviewWe are seeking a detail-oriented Operations Administrator to support our company-wide operational processes while working US East Coast business hours (9am-5pm EST/EDT). This role is perfect for someone who thrives in an administrative support capacity, enjoys working behind the scenes to ensure smooth operations, and is comfortable with a non-traditional work schedule.You'll be responsible for providing crucial administrative support across multiple departments. Your primary focus will include managing our applicant tracking system (Ashby), coordinating interviews across time zones, administering system access for team members, and handling internal scheduling and operational coordination.Key ResponsibilitiesSystem Access ManagementManage the onboarding and offboarding process for all system accessCreate, modify, and deactivate user accounts across company platformsMaintain accurate documentation of all system access and permissionsServe as the primary point of contact for access-related issuesInternal Scheduling & CoordinationManage executive team calendarsSchedule and coordinate internal meetings across different time zonesMaintain company-wide operational calendarAssist with planning and logistics for team events and activitiesTake and distribute meeting notes when requiredRecruitment SupportManage our applicant tracking system (Ashby) to ensure all candidate information is accurately recorded and updatedSchedule and coordinate interviews between candidates and hiring managers across different time zonesSend interview reminders to both candidates and interviewersCollect interview feedback from hiring managersAdministrative SupportProcess new hire documentation and assist with onboarding preparationMaintain employee records and documentationSupport various departments with administrative tasksMaintain calendars and send reminders for important deadlinesAssist with ad-hoc projects and operational tasksRequired QualificationsExperience in an administrative or HR support roleAbility to work US business hours (9am-5pm EST)Excellent organizational and multitasking abilitiesStrong attention to detail and accuracy in documentationExperience with applicant tracking systems or HR information systemsProfessional written and verbal communication skills in EnglishSelf-motivated with the ability to work independentlyBonus PointsExperience with Ashby or similar ATS platformsPrevious work with international or remote teamsExperience coordinating executive schedulesKnowledge of recruitment processes and best practicesExperience working in the gaming or technology industryWhat We OfferCompetitive compensation Fully remote work arrangementOpportunity to work with a fast-growing international tech companyHow to ApplyPlease submit:ResumeJoin us in creating the ultimate PC gaming companion!WeMod is an equal opportunity employer committed to building a diverse and inclusive team. We welcome applications from all qualified candidates regardless of background.

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