Operations Administrator-Construction

Position: Admin & Operations Executive-Construction Location: Essex-Remote/ Home working initially Salary Guide: £25,000- £30,000 paIntroduction:Our client is a leading building and construction company specialising in residential, commercial, and industrial projects. They are committed to delivering high-quality, innovative construction solutions and ensuring client satisfaction through exceptional project management and operational efficiency.Projects vary from refurbishments, extensions and residential developments through to new house building and commercial property developments.This role is initially based from home but you will then move to Essex locationRequirementsResponsibilities:• We are seeking a highly organized and proactive Administrative Executive to support the daily operations of our building and construction team. This role requires a blend of administrative, operational, and customer service skills to ensure smooth project delivery, maintain accurate records, and provide excellent service to both internal teams and external stakeholders• Administrative Support: Provide general administrative support to the management team, including scheduling meetings, maintaining calendars, and handling communications (phone, email, correspondence).• Document Management: Assist with creating, organizing, and filing construction-related documents such as contracts, permits, RFIs (Requests for Information), change orders, and other project documentation. Ensure all records are up-to-date, accurate, and easily accessible.• Procurement Support: Assist the purchasing team with procurement processes by tracking materials, equipment, and supplier invoices. Coordinate with vendors to ensure timely delivery of supplies and equipment.• Project Coordination: Support project managers and site supervisors by preparing project reports, tracking project timelines, and maintaining schedules.• Help with monitoring project progress and assist in resolving any administrative roadblocks.• Compliance & Reporting: Ensure that all required permits, licenses, and other regulatory documentation are up to date and compliant with industry standards.• Client & Vendor Communication: Handle client inquiries, requests, and complaints, ensuring that all concerns are addressed promptly and professionally. Coordinate with vendors and subcontractors for smooth project execution.• Office Management: Maintain office supplies, manage equipment, and coordinate office-related activities to ensure an efficient working environment.• Data Entry & Reporting: Perform data entry for project financials, resource allocations, and other key metrics. Prepare regular reports on project status, budgets, and schedules for senior management.• Health & Safety Coordination: Assist with ensuring that all safety protocols and regulations are adhered to on job sites by tracking safety certifications, training records, and safety meetings.• Other Duties as Assigned: Perform other administrative and operational tasks as needed to support the building and construction team.Candidate Profile:• Proven experience (2+ years) in an administrative role, preferably in construction, engineering, or a related field.• Strong knowledge of office software (Microsoft Office Suite, particularly Excel, Word, and Outlook).• Experience with project management software (e.g., Procore, Buildertrend, or similar) is a plus.• Excellent organizational and time-management skills with the ability to manage multiple tasks simultaneously.• Strong communication skills, both written and verbal, with the ability to interact professionally with clients, vendors, and team members.• Attention to detail and a proactive approach to problem-solving.• Ability to work independently and as part of a team in a fast-paced environment.• Knowledge of construction terminology, processes, and documentation is highly desirable.• Willingness to work remotely / from home for an initial period of timeBenefitsGood salaryWork from home for at least 3 months

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