Office Administrator - University Business Administrators
Job Title: Office Administrator - University Business Administrators
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 59820
Department
University Business Administrators
Responsibilities
This position is responsible for providing transactional financial and administrative support to the Office of Business Services (OBS) operations, Transportation and Parking Services (TAPS), and University Business Administrators (UBA). Contributes and completes tasks assigned for UBA client sites and the UBA Central Office.
? Serves as the HR departmental representative for OBS and TAPS. Manages time and leave in OMNI for OBS and TAPS, including reviewing cost center reports and payroll certifications. Monitors bi-weekly actives reports and distributes FACET reports within OMNI.
? Monitors, processes, and tracks all HR personnel actions, including terminations, supervisor and shift changes, FMLA requests, funding changes, position description changes, job openings, job offers/onboarding, role requests, and workers compensation requests.
? Contributes to assigned UBA client sites and the UBA Central Office, performing transactional tasks related to procurement, requisitions, receiving, P-Card Proxy, accounts payable, travel, and HR departmental needs.
? Responsible for performing driver's license verification checks for employees operating department-owned vehicles. Maintains the Vehicle Log.
? Submits facilities work orders as needed for maintenance. Responsible for maintaining the MFP/printer paper supply levels and keeping the supply room neat and orderly. Assists with scheduling meetings, calendaring appointments, and preparing correspondence as needed.
? Responsible for processing OBS and TAPS travel authorizations, cash advances, expense reports, and non-travel reimbursements. Serves as the travel representative coordinating travel arrangements and reviewing departmental travel card transactions.
? Utilizes the procurement module to work with departmental staff to purchase goods and services. Responsible for tracking and ordering supplies. Serves as a backup P-card Proxy for assigned cards within OBS and TAPS. Serves as backup to assist Property Manager with annual property inventory reviews.
Qualifications
A high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)
Preferred Qualifications
? Strong customer service skills with the ability to effectively communicate both verbally and in writing.
? Previous experience supporting Outlook calendars including scheduling/coordinating meetings with leadership positions.
? Ability to multi-task and monitor workload to prioritize based on operational need.
? Adept at using programs within the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
? Strong organizational skills with the ability to follow up on outstanding tasks and anticipate needs.
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!
Learn more about our university and campuses.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.
IMPORTANT: To claim Veterans' Preference, select ?yes? to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.
Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.
Considerations
This is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check.
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.
Apply Now
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 59820
Department
University Business Administrators
Responsibilities
This position is responsible for providing transactional financial and administrative support to the Office of Business Services (OBS) operations, Transportation and Parking Services (TAPS), and University Business Administrators (UBA). Contributes and completes tasks assigned for UBA client sites and the UBA Central Office.
? Serves as the HR departmental representative for OBS and TAPS. Manages time and leave in OMNI for OBS and TAPS, including reviewing cost center reports and payroll certifications. Monitors bi-weekly actives reports and distributes FACET reports within OMNI.
? Monitors, processes, and tracks all HR personnel actions, including terminations, supervisor and shift changes, FMLA requests, funding changes, position description changes, job openings, job offers/onboarding, role requests, and workers compensation requests.
? Contributes to assigned UBA client sites and the UBA Central Office, performing transactional tasks related to procurement, requisitions, receiving, P-Card Proxy, accounts payable, travel, and HR departmental needs.
? Responsible for performing driver's license verification checks for employees operating department-owned vehicles. Maintains the Vehicle Log.
? Submits facilities work orders as needed for maintenance. Responsible for maintaining the MFP/printer paper supply levels and keeping the supply room neat and orderly. Assists with scheduling meetings, calendaring appointments, and preparing correspondence as needed.
? Responsible for processing OBS and TAPS travel authorizations, cash advances, expense reports, and non-travel reimbursements. Serves as the travel representative coordinating travel arrangements and reviewing departmental travel card transactions.
? Utilizes the procurement module to work with departmental staff to purchase goods and services. Responsible for tracking and ordering supplies. Serves as a backup P-card Proxy for assigned cards within OBS and TAPS. Serves as backup to assist Property Manager with annual property inventory reviews.
Qualifications
A high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)
Preferred Qualifications
? Strong customer service skills with the ability to effectively communicate both verbally and in writing.
? Previous experience supporting Outlook calendars including scheduling/coordinating meetings with leadership positions.
? Ability to multi-task and monitor workload to prioritize based on operational need.
? Adept at using programs within the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
? Strong organizational skills with the ability to follow up on outstanding tasks and anticipate needs.
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!
Learn more about our university and campuses.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.
IMPORTANT: To claim Veterans' Preference, select ?yes? to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.
Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.
Considerations
This is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check.
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.
Apply Now