Office Administrative Assistant

JOB DESCRIPTION Provide administrative services for upper level management and executive assistant. Currently this is a remote position and applicant must be able to proficiently use Zoom. RESPONSIBILITIES • Training staff and customers online • Creating training and administrative documents for distribution • Answer, screen and transfer inbound phone calls • Receive and direct visitors and clients • General clerical duties on computer workstations • Photocopying, fax and mailing documents • Maintain electronic and hard copy filing system • Hiring national sales representatives and other staff • Setup, train and travel to company seminars • Retrieve documents from filing system • Handle requests for information and data • Resolve administrative problems and inquiries • Prepare written responses to routine enquiries • Prepare and modify office documents • Create correspondence reports, drafts, memos & emails • Schedule and coordinate meetings, appointments • Create travel arrangements for managers or supervisors • Prepare agendas for meetings and prepare schedules • Record, compile, transcribe, distribute meeting minutes • Open, sort and distribute incoming correspondence • Maintain office supply inventories • Coordinate maintenance of office equipment • Coordinate and maintain records for staff, telephones, parking and petty cash. YOUR COMPENSATION • Starting Salary $32K Annually plus seasonal incentives • Salary Negotiable to level of experience • Remote Administrative Assistants compensation based on skills • Target earnings is upwards of $55k plus seasonal incentives. • Eligible for a tablet and company phone after 90 days. • Excellent opportunities for advancement. • Other Bonuses and Incentives EDUCATION & EXPERIENCE • High school degree a minimum. • 2-5 years experience as an administrative assistant with references • 1-3 years experience as a remote administrative assistant with references • Computer skills and knowledge of relevant software, word, pages, powerpoint, keynote, excel & numbers • Knowledge of operation of standard office equipment, scanners, printers, projectors. • Knowledge of clerical and administrative procedures and systems such as filing and record keeping • Knowledge of principles and practices of basic office management SKILLS AND QUALIFICATIONS • Zoom / Zoom Breakout Rooms • Create training videos for Youtube Uploads • Communication skills - written and verbal. • Planning and organizing, prioritizing. • Problem assessment and problem solving. • Information gathering and information monitoring. • Attention to detail and accuracy. • Flexibility, adaptability. • Customer service orientation, teamwork. Please forward your resume to: [email protected] Apply tot his job