Mail Services Specialist (On-site: Reston, VA)
Job title: Mail Services Specialist (On-site: Reston, VA) in Reston, VA at ICF International
Company: ICF International
Job description: For over 50 years, ICF has partnered with hundreds of organizations all over the world on transformative projects, all the while transforming ourselves. We are seeking a Mail Services Specialist to support our HQ-Mailroom. As a Mailroom Specialist in the Global Real Estate and Facilities team, you will be supporting approximately 50+ locations. The role plays a vital part within the shipping and receiving department here at HQ. This position offers opportunities for growth and development, with frequent interactions with executives and ICF staff.This role is based in our office in Reston, VA reporting to ICF’s Manager of HQ Mail Services & Facilities.As the Mail Services Specialist, you will:
Receive incoming USPS and overnight courier mail/parcels.
Sort and distribute all incoming mail, same day of receipt.
Resolve issues with incorrect, returned mail.
Pickup outgoing mail from mail stops and apply correct postage.
Processing all requests for shipping, preparing all outgoing packages
Communicating with all employees, hybrid, remote and on-site.
Working with all vendors, FedEx, UPS, DHL, Stamps.com, USPS, Couriers
Communicating with Postmasters in all regions
Working with Customs to clear for International packages.
Ensure office is adequately stocked with mail supplies.
Respond appropriately to urgent requests/issues as needed.
Ability to bend and lift up to 50 lbs.
Collaborate with Facilities Team.
Any and all other duties and tasks assigned
Support various internal departments with shipping detail history receipts and various tasks.
Monitor general mailroom email and respond effectively to employees/client requests.
Maintains records, prepare forms, verifies information and resolves routine problems.
Process and review mail services vendor invoices weekly online
Verify to ensure accuracy.
Conducting research as needed
Receiving all Purchase Order Request.
Basic Qualifications:
High School degree is desirable.
2+ years of experience in Corporate Mail Services.
What we would like:
Excellent communication and customer service skills
Ability to interact with Corporate Personnel and Service providers at all levels.
Shipping/Mailroom knowledge and experience.
Detail Oriented, Prioritizing Requests
Strong writing and communication skills.
Strong collaboration and teamwork
Strong Microsoft Skills (Word, Outlook, Excel, PowerPoint, SharePoint)
Working at ICF ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our policy.Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please email and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.Read more about or our benefit offerings which are included in theCandidate AI Usage PolicyAt ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at . We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.The pay range for this position based on full-time employment is: $37,667.00 - $64,034.00Reston, VA (VA30)
Expected salary: $37667 - 64034 per year
Location: Reston, VA
Apply for the job now!
Apply Now
Company: ICF International
Job description: For over 50 years, ICF has partnered with hundreds of organizations all over the world on transformative projects, all the while transforming ourselves. We are seeking a Mail Services Specialist to support our HQ-Mailroom. As a Mailroom Specialist in the Global Real Estate and Facilities team, you will be supporting approximately 50+ locations. The role plays a vital part within the shipping and receiving department here at HQ. This position offers opportunities for growth and development, with frequent interactions with executives and ICF staff.This role is based in our office in Reston, VA reporting to ICF’s Manager of HQ Mail Services & Facilities.As the Mail Services Specialist, you will:
Receive incoming USPS and overnight courier mail/parcels.
Sort and distribute all incoming mail, same day of receipt.
Resolve issues with incorrect, returned mail.
Pickup outgoing mail from mail stops and apply correct postage.
Processing all requests for shipping, preparing all outgoing packages
Communicating with all employees, hybrid, remote and on-site.
Working with all vendors, FedEx, UPS, DHL, Stamps.com, USPS, Couriers
Communicating with Postmasters in all regions
Working with Customs to clear for International packages.
Ensure office is adequately stocked with mail supplies.
Respond appropriately to urgent requests/issues as needed.
Ability to bend and lift up to 50 lbs.
Collaborate with Facilities Team.
Any and all other duties and tasks assigned
Support various internal departments with shipping detail history receipts and various tasks.
Monitor general mailroom email and respond effectively to employees/client requests.
Maintains records, prepare forms, verifies information and resolves routine problems.
Process and review mail services vendor invoices weekly online
Verify to ensure accuracy.
Conducting research as needed
Receiving all Purchase Order Request.
Basic Qualifications:
High School degree is desirable.
2+ years of experience in Corporate Mail Services.
What we would like:
Excellent communication and customer service skills
Ability to interact with Corporate Personnel and Service providers at all levels.
Shipping/Mailroom knowledge and experience.
Detail Oriented, Prioritizing Requests
Strong writing and communication skills.
Strong collaboration and teamwork
Strong Microsoft Skills (Word, Outlook, Excel, PowerPoint, SharePoint)
Working at ICF ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our policy.Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please email and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.Read more about or our benefit offerings which are included in theCandidate AI Usage PolicyAt ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at . We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.The pay range for this position based on full-time employment is: $37,667.00 - $64,034.00Reston, VA (VA30)
Expected salary: $37667 - 64034 per year
Location: Reston, VA
Apply for the job now!
Apply Now