Legal Administrative Assistant Intellectual Property IP
About the position
Snell & Wilmer, one of the largest and most prestigious law firms in the Western United States, is seeking a Legal Administrative Assistant within the Intellectual Property (IP) in our Phoenix office . You will provide comprehensive administrative and organizational support to attorneys, patent agents, and paralegals in an intellectual property law practice. This role involves managing the workflow of IP-related documentation, ensuring deadlines are met, and maintaining client communication while upholding the highest standards of confidentiality and professionalism. The hours are Monday through Friday from 8:30 a.m. to 5:00 p.m.; o nce fully trained, you may have the option to work remotely one day a week with flexibly to adjust based on business needs.
Responsibilities
• Document Management: Prepare, proofread, and format IP-related documents, including patent and trademark applications, responses to office actions, and licensing agreements.
• File patent and trademark applications with the United States Patent and Trademark Office (USPTO) and foreign IP offices as needed.
• Maintain and organize case files and ensure all documents are stored securely.
• Calendar and Deadline Management: Monitor and manage critical deadlines, such as filing and renewal dates for patents and trademarks.
• Coordinate attorney schedules, meetings, and travel arrangements.
• Communication: Serve as a point of contact between attorneys, clients, and external agencies.
• Draft and manage correspondence, including emails, letters, and memos related to IP matters.
• Administrative Support: Process billing and time entries, ensuring accuracy and compliance with firm policies.
• Assist in preparing presentations or materials for client meetings.
• Handle incoming and outgoing mail related to IP matters.
• Research and Compliance: Conduct preliminary research on patents, trademarks, and other intellectual property as requested.
• Ensure compliance with legal procedures and deadlines for IP filings, renewals, and disputes.
• Technology and Database Management: Use IP docketing software to track and manage IP portfolios.
• Update and maintain client and matter information in the firm's database.
Requirements
• Experience: At least 4 years of administrative experience in a law firm or legal department, with IP experience.
• Skills & Abilities: Strong organizational and time-management skills.
• Attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with IP docketing systems.
• Excellent verbal and written communication skills.
• Ability to handle multiple tasks and prioritize in a fast-paced environment.
Nice-to-haves
• Familiarity with USPTO systems, PCT filings, and foreign IP processes is a plus.
Benefits
• Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day.
• The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate.
Apply tot his job
Apply To this Job
Snell & Wilmer, one of the largest and most prestigious law firms in the Western United States, is seeking a Legal Administrative Assistant within the Intellectual Property (IP) in our Phoenix office . You will provide comprehensive administrative and organizational support to attorneys, patent agents, and paralegals in an intellectual property law practice. This role involves managing the workflow of IP-related documentation, ensuring deadlines are met, and maintaining client communication while upholding the highest standards of confidentiality and professionalism. The hours are Monday through Friday from 8:30 a.m. to 5:00 p.m.; o nce fully trained, you may have the option to work remotely one day a week with flexibly to adjust based on business needs.
Responsibilities
• Document Management: Prepare, proofread, and format IP-related documents, including patent and trademark applications, responses to office actions, and licensing agreements.
• File patent and trademark applications with the United States Patent and Trademark Office (USPTO) and foreign IP offices as needed.
• Maintain and organize case files and ensure all documents are stored securely.
• Calendar and Deadline Management: Monitor and manage critical deadlines, such as filing and renewal dates for patents and trademarks.
• Coordinate attorney schedules, meetings, and travel arrangements.
• Communication: Serve as a point of contact between attorneys, clients, and external agencies.
• Draft and manage correspondence, including emails, letters, and memos related to IP matters.
• Administrative Support: Process billing and time entries, ensuring accuracy and compliance with firm policies.
• Assist in preparing presentations or materials for client meetings.
• Handle incoming and outgoing mail related to IP matters.
• Research and Compliance: Conduct preliminary research on patents, trademarks, and other intellectual property as requested.
• Ensure compliance with legal procedures and deadlines for IP filings, renewals, and disputes.
• Technology and Database Management: Use IP docketing software to track and manage IP portfolios.
• Update and maintain client and matter information in the firm's database.
Requirements
• Experience: At least 4 years of administrative experience in a law firm or legal department, with IP experience.
• Skills & Abilities: Strong organizational and time-management skills.
• Attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with IP docketing systems.
• Excellent verbal and written communication skills.
• Ability to handle multiple tasks and prioritize in a fast-paced environment.
Nice-to-haves
• Familiarity with USPTO systems, PCT filings, and foreign IP processes is a plus.
Benefits
• Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day.
• The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate.
Apply tot his job
Apply To this Job