Leasing & Applicant Coordination Specialist

This is a remote position.Position: Leasing & Applicant Coordination Specialist (Part-Time)

Overview


We are seeking a reliable and detail-oriented specialist to support applicant prescreening, follow-up, and internal tracking for a growing real estate operation in Connecticut. This role is designed to ensure only qualified applicants move forward, while keeping agents and management updated in real time. This position supports the owner’s screening process and plays a key role in maintaining organization and consistency across all applicant activity.

Key ResponsibilitiesApplicant Prescreening

Conduct initial prescreening calls with prospective tenants
Ask a structured set of questions to determine if applicants meet basic qualification criteria
Verify applicant information, including checking Connecticut public housing records for eviction or criminal history
Ensure only qualified applicants are moved forward in the process
Applicant Follow-Up

Follow up with prospective tenants who have not completed or submitted their applications
Reach out via phone, text, and email to guide applicants through the process
Coordinate with agents to ensure no qualified applicant falls through the cracks
Application Tracking & Coordination

Maintain and update a shared tracking spreadsheet with real-time applicant status
Clearly log each applicant’s stage (prescreened, in progress, incomplete, submitted, etc.)
Communicate updates to agents and management as needed
Zillow Account Management (as needed)

Upload new property listings
Update pricing and listing details
Ensure listings remain accurate and up to date

Requirements

Strong English communication skills with a professional and confident tone
Comfortable asking structured questions and guiding conversations
Strong attention to detail and ability to follow a defined screening process
Experience using spreadsheets (Google Sheets or Excel)
Ability to multitask and keep information updated in real time
Previous experience in real estate, leasing, or administrative support is a plus

Working Hours

Part-time (exact hours to be determined)
Potential for increased hours during peak leasing periods

What Success Looks Like

Only qualified applicants are moved forward in the process
Consistent follow-up ensures applicants complete their applications
Real-time visibility into applicant status for agents and management
Faster leasing process with fewer missed opportunities

This role is designed to support, not replace, the owner’s screening process, while ensuring strong follow-up, organization, and execution across all applicant activity.






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