Immediately Need District Receptionist / Human Resources Asst. / Guest Teacher Coordinator in Arizona
Job title: District Receptionist / Human Resources Asst. / Guest Teacher Coordinator
Company: Page Unified School District #8
Job description: TITLE: District Receptionist / Human Resources Assistant/ Guest Teacher Coordinator
SALARY: Level 5
QUALIFICATIONS:
Skills to operate standard office equipment including use of basic computer software applications. Proper use of English in both written and verbal form, including correct spelling, grammar and punctuation.
Must have courteous telephone etiquette; the ability to communicate effectively with school personnel, vendors, and have a good work attitude with a positive and pleasant disposition.
Must be able to multi-task.
Demonstrated aptitude or competence for assigned responsibilities.
Ability to maintain confidentiality of information.
EDUCATION:
High School Diploma or AA preferred.
REPORTS TO: Business Manager/Human Resources Director
PERFORMANCE RESPONSIBILITIES:
Assist with answering switchboard calls in a courteous manner and transfer calls to appropriate parties.
Greet and direct public to appropriate offices.
Monitor district-wide school staffing on AESOP and work with school secretarial staff and administrators to ensure all classrooms are staffed. Manage long-term absence substitute assignments.
Administer school staff absence reviews for payroll purposes.
Operate and maintain as the administrator contact person of AESOP for all school staff and along with the Applicant Tracking system.
Assist with all Human Resources department operations including providing support to employees and applicants via phone, walk-in visits or email
Review applications, conduct interviews, screenings, and check references on all substitute and substitute aide applicants.
Complete hiring process for substitutes and substitute aides. (Orientation, Employee Handbook Review, Aesop Review and training, and process new hire paperwork.)
Complete paperwork processing for all student workers, classroom volunteers, and Athletic staffing.
Complete all new hire staff for both certified and classified positions.
Enter and maintain all certified and classified employee data in AESOP and Visions.
Conduct testing for classified staff as needed.
Oversee mail sort
Dispense hard paychecks to all staff members on scheduled pay out dates.
Process staff and substitute employee ID badges
File correspondence and other records in a prescribed manner.
Update job descriptions and post open positions.
Assemble and update new hire, volunteer, and student worker packets yearly
Assist in fingerprinting new employees and volunteers.
Assist in distribution of certification documents and/or forms.
Disseminate all personnel forms to employees and departments.
Assist in word processing/scanning of materials as needed.
Become familiar with and assist other District Office staff with their responsible area as the need arises.
Responsible for recording all staff certifications and education verifications.
Maintain conference room scheduling for various meetings and district hearings
Oversee appearance of the lobby and employee lounge.
Other related clerical duties as assigned.
The district reserves the right to amend this job description as necessary
EVALUATION: Annually by the Business Manager/Human Resources Director
TERMS OF EMPLOYMENT: 12 months
Powered by Aspex Solutions - AppliTrack, Applicant Tracking for Educators. Online Job Employment Applications, Web Based Employment Applications for School Districts and Educational Institutions - You can also view at www.k12jobspot.com. K12JobSpot is a site that has thousands of teaching jobs - all from AppliTrack school districts.
Expected salary:
Location: Arizona
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Company: Page Unified School District #8
Job description: TITLE: District Receptionist / Human Resources Assistant/ Guest Teacher Coordinator
SALARY: Level 5
QUALIFICATIONS:
Skills to operate standard office equipment including use of basic computer software applications. Proper use of English in both written and verbal form, including correct spelling, grammar and punctuation.
Must have courteous telephone etiquette; the ability to communicate effectively with school personnel, vendors, and have a good work attitude with a positive and pleasant disposition.
Must be able to multi-task.
Demonstrated aptitude or competence for assigned responsibilities.
Ability to maintain confidentiality of information.
EDUCATION:
High School Diploma or AA preferred.
REPORTS TO: Business Manager/Human Resources Director
PERFORMANCE RESPONSIBILITIES:
Assist with answering switchboard calls in a courteous manner and transfer calls to appropriate parties.
Greet and direct public to appropriate offices.
Monitor district-wide school staffing on AESOP and work with school secretarial staff and administrators to ensure all classrooms are staffed. Manage long-term absence substitute assignments.
Administer school staff absence reviews for payroll purposes.
Operate and maintain as the administrator contact person of AESOP for all school staff and along with the Applicant Tracking system.
Assist with all Human Resources department operations including providing support to employees and applicants via phone, walk-in visits or email
Review applications, conduct interviews, screenings, and check references on all substitute and substitute aide applicants.
Complete hiring process for substitutes and substitute aides. (Orientation, Employee Handbook Review, Aesop Review and training, and process new hire paperwork.)
Complete paperwork processing for all student workers, classroom volunteers, and Athletic staffing.
Complete all new hire staff for both certified and classified positions.
Enter and maintain all certified and classified employee data in AESOP and Visions.
Conduct testing for classified staff as needed.
Oversee mail sort
Dispense hard paychecks to all staff members on scheduled pay out dates.
Process staff and substitute employee ID badges
File correspondence and other records in a prescribed manner.
Update job descriptions and post open positions.
Assemble and update new hire, volunteer, and student worker packets yearly
Assist in fingerprinting new employees and volunteers.
Assist in distribution of certification documents and/or forms.
Disseminate all personnel forms to employees and departments.
Assist in word processing/scanning of materials as needed.
Become familiar with and assist other District Office staff with their responsible area as the need arises.
Responsible for recording all staff certifications and education verifications.
Maintain conference room scheduling for various meetings and district hearings
Oversee appearance of the lobby and employee lounge.
Other related clerical duties as assigned.
The district reserves the right to amend this job description as necessary
EVALUATION: Annually by the Business Manager/Human Resources Director
TERMS OF EMPLOYMENT: 12 months
Powered by Aspex Solutions - AppliTrack, Applicant Tracking for Educators. Online Job Employment Applications, Web Based Employment Applications for School Districts and Educational Institutions - You can also view at www.k12jobspot.com. K12JobSpot is a site that has thousands of teaching jobs - all from AppliTrack school districts.
Expected salary:
Location: Arizona
Apply Now