Human Resources Operations Coordinator (Boston HQ)

WinnCompanies is seeking a highly organized and proactive Human Resources Operations Coordinator to support the day-to-day administrative, financial, and operational functions of the HR department. This role plays a critical part in ensuring the efficiency and effectiveness of HR operations and provides direct support to the Executive Vice President of Human Resources. Responsibilities Provide high-level administrative support to HR leadership, including calendar management, meeting coordination, preparation of meeting materials, occasional travel arrangements, and special projects Serve as a point of contact for the HR Helpdesk and Hotline by triaging requests and ensuring timely resolution or escalation Process HR-related accounts payable, including invoice submission, tracking, discrepancy resolution, and vendor communication Maintain and support employee personnel file requests, including handling sensitive documentation with a high level of confidentiality Act as a liaison between internal stakeholders, external partners, and the HR leadership team Proactively identify and address administrative and operational needs to ensure continuity and efficiency Provide coordination and support for HR initiatives and cross-functional projects Skills Strong organizational skills and attention to detail Excellent communication and interpersonal skills Ability to manage and shift multiple priorities in a fast paced environment Demonstrated problem-solving skills and a proactive approach to work Proficient in Microsoft Suite High level of discretion when handling confidential information Experience in retail, food service, or other customer-facing roles Experience in HR, administration, or executive assistant positions High proficiency in Microsoft Excel (VLOOKUP, Pivot Tables) Benefits Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday) 401(k) plan options with a company match Various Comprehensive Medical, Dental, & Vision plan options Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D optional supplemental life insurance Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions) Tuition Reimbursement program and continuous training and development opportunities Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options Employee Corporate Discount Programs Flexible and/or Hybrid schedules are available for certain roles Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families Company Overview WinnCompanies is a real estate firm that specializes in property management services. It was founded in 1971, and is headquartered in Boston, Massachusetts, USA, with a workforce of 1001-5000 employees. Its website is