Human Resources Coordinator

Empire State Realty Trust, Inc. is a NYC-focused REIT that owns and operates a portfolio of office, retail, and multifamily assets. The Human Resources Coordinator will support the HR team in managing the employee lifecycle processes including recruitment, onboarding, engagement, development & training, retention, and offboarding. Responsibilities Partner with Manager, HRBP and Talent Acquisition Partner on recruitment, which includes: support of applicant tracking, diverse recruitment, employment brand on external career sites, candidate selection, and coordination with internal stakeholders and candidates Assist Talent Acquisition Partner in the administration of the Applicant Tracking System (ATS); help to maintain accurate and timely job postings Prepare paperwork and schedules for seamless new-hire onboarding process Coordinate with cross-functional departments to deliver an exceptional onboarding experience Conduct new hire orientation in friendly and engaging manner; ensure new hires are informed of ESRT’s policies, procedures, programs, and benefits on their first day Partner with Information Technology team to ensure new hire set up is complete and functional Coordinate 30 and 60- Day Check Ins, in partnership with Manager, HRBP, to prompt new hire engagement during their onboarding period Coordinate seating charts and desk moves for new hires in partnership with the Office Services team Complete Forms I-9, verify I-9 documentation, and maintain I-9 files Prepare new employee files Drive improvements and updates to our onboarding process based off of feedback from employee check ins and surveys Responsible for employee appreciation and engagement programs; plan and execute monthly employee events and adapt based off of employee feedback Support in the implementation, coordination, and strategy of ESRT’s volunteer programs; maintain ESRT’s Volunteer Time-Off Day procedures, track employee volunteer hours and reports, coordinate volunteer events Support in the implementation and strategy of ESRT’s Internship Programs, which includes support of recruitment, program coordination, program development, and other duties Ownership of HR Communication email mailbox; field all HR related inquiries and provide employees with great customer service Maintain and contribute to the open-door culture of the HR team; act as a liaison and representative of the HR team to entire employee population; act as a culture carrier of ESRT Manage multiple internal training compliance programs including user management and audit of use Coordinate communication and memos to inform company on trainings Compile reports of employee training and manage follow up to ensure appropriate compliance and accountability Maintain up-to-date knowledge of federal and state employment law and execute internal and external compliance strategy Support the implementation of all employee surveys, compile the results, and correlate data Compose and distribute monthly newsletter to inform employees of upcoming engagement events and ESRT related news Create and distribute internal communications and memos Assist in the communication, interpretation, and upkeep of employee handbook, employee directory, and organizational chart, and contribute to policy development Maintain confidentiality, integrity, and decorum while processing both voluntary and involuntary terminations Assist in the recovery of company assets including company property and identification badges Coordinate with the Information Technology team to revoke system access Ensure completion of termination related paperwork Coordinate completion of Exit Survey and Exit Interviews if applicable Handle and process all administrative tasks for all aspects of the employee lifecycle including data entry in HRIS and audits for accuracy and compliance, and abide by all deadlines Ensure compliance with local and federal regulations and applicable employment laws Own and manage HRIS, which includes but is not limited to: employee personnel files, data oversight, organizational chart, and electronic document management system Produce, correlate, analyze and distribute various HR reports Maintain confidentiality and integrity related to all HR and employee functions Escalate process issues to Manager, HRBP and provide recommendations for improvement Assist and provide support to Manager, HRBP in daily tasks Skills Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines Excellent verbal and written communication skills Excellent interpersonal and customer service skill Working understanding of human resource principles, practices, and procedures Ability to function well in a high-paced and, at times, stressful environment Proficient with bolthires Office Suite and related software; specifically, Word, PowerPoint, SharePoint, and Excel Experience with various Human Capital Management platforms Bachelor's degree in human resources or related field and/or equivalent experience One to three years in corporate HR related experience required SHRM-CP credential desirable Benefits Competitive base salary and bonus Health/Dental/Vision insurance Company sponsored Life, AD&D, STD (withSalary Continuation), and LTD Insurance Voluntary Enhanced LTD Program Voluntary Hospital, Accident, and Cancer Programs 401(k) with 100% match up to 5% Paid parental leave Pre-tax transit accounts Employee Assistance Program for emotional, financial, and legal support Generous paid time off Flex remote work time Flex Summer Fridays Employee engagement programs Volunteer time off Continuing education Complimentary Empire State Building Observatory access Complimentary gym membership and other wellness benefits Employee Discount Programs Company Overview Under CEO Anthony Malkin, Empire State Realty Trust, Inc.is a self-administered and self-managed real estate investment trust (REIT). It was founded in 2011, and is headquartered in New York, New York, USA, with a workforce of 501-1000 employees. Its website is