Human Resources Administrator (Professional Services)

IMI Agency specializes in Building Better Beverage Business™ for Hospitality Clients through innovative marketing programs. They are seeking a Human Resources Administrator who will manage HR administration, onboarding, and employee relations while ensuring compliance and effective communication within the department. Responsibilities Manage the HR General calendar and mailbox—the primary liaison and delegator for all incoming HR items to the appropriate HR representative Oversee, track, and report on Accountable plan submissions and recordkeeping Create and organize new hire physical files, assisting with managing personnel files physically and virtually Review and validate HR department credit card reconciliation and expenses, benefits deductions, including billing review for health benefits billing statements by the 26th of each month Ensure labor posters are accurate and up to date, sending jurisdictional updates to applicable employees nationwide Prepare and organize new team members' onboarding paperwork and schedules, including integration reviews (30, 60, 90-day), new hire policies, and I-9 verification submissions within the first 3 days of employment Ensure all departments, organizational units, and charts have employees' correct and updated information (i.e., manager, names, titles, phone numbers, and address changes) Finalizing new hires' schedules with TA (Talent Acquisition) or managers; sending out new hire invitations 1 week before the new start date Coordinate workforce review schedules, gathering all needed items. Ensuring all deadlines are met Create drafts for Annual Holiday schedule, holiday announcements, anniversary cards and notices, and birthday reminders, for HHR approval Engage with new hires by sending check-in emails, sending uplifting messages, and ensuring their integration period is going smoothly Become a Co-lead in the Agency Culture Committee and IMI Safety Committee under HHR oversight Assist with periodic workforce, including but not limited to job descriptions reviews, researching general comparable(s), etc Assist with recruitment efforts as needed Assist in the process of data gathering for DOL regulations, candidate tracking, and workforce analytics from different sources and systems Assist employees with basic HR needs, escalating certain employee relations and behavioral matters to the HHR Help maintain HR administrative records, including worker compensation, notices received from state departments, etc Performs other duties as assigned Travel less than 10% Skills College Degree in Business or a related field, or related experience Experience working in Human Resources with competence in full-cycle Human Resources and its functional areas, ie, recruitment, onboarding/offboarding, labor compliance, multi-state payroll, benefits, employee relations, etc Knowledge of applicable laws and regulations related to Human Resources Ability to handle highly confidential information in a professional manner Demonstrates an elevated level of judgment and discretion—high emotional intelligence and professionalism Self-Starter with a 'let's get things done' 'follow-up and 'follow-through' attitude (must) Must possess a high sense of urgency, initiative, and common business sense; works well under pressure and is adaptable to change Must act in a professional and courteous manner and demonstrate an ability to work with a diverse group of individuals Proficiency in Excel, PPT, Teams, Outlook, PowerPoint, Word, Excel, and other Microsoft tools and document programs Successful record of completion on mid to high-level Project Management duties, coupled with the ability to balance priorities Strong writing and communication skills Strong time management skills. Identifies and schedules project deliverables, milestones, and required tasks Strong organizational and interpersonal skills Strong team player, high-energy, soft skills, and a professional demeanor Flexible and able to work with different management styles Takes initiative and is a part of the solution to issues and problems Hospitable, with a service-prone, client-first mentality Follow-up and follow-through must be your mantra! Ability to travel as needed Company Overview IMI Agency is a marketing and advertising company offering beverage marketing services. It was founded in 1990, and is headquartered in Woodstock, Georgia, USA, with a workforce of 51-200 employees. Its website is