HR Assistant to Chief of Staff

We’re looking for an organized, detail-oriented HR Assistant to support our Chief of Staff at a fast growing startup. The role will be focused on helping with HR function with day-to-day administrative work, tracking, and coordination. This role is ideal for someone who enjoys keeping systems clean, tasks moving, and projects organized behind the scenes.

You’ll help ensure HR operations run smoothly by managing task lists, tracking data, supporting HR projects, and keeping documentation and workflows up to date.

You said:

I need an HR assistant to help me (chief of staff) keeping up HR administrative duties. Such as keeping a task list going, helping with data tracking, helping with HR projects, helping the HR department to stay organzied

ChatGPT said:

Got it — this sounds like an HR Assistant / HR Operations Assistant role that’s really there to be your right hand and keep the HR function running smoothly (not a people-manager, not a recruiter-first role).

Here’s a clean, practical job description you can use or tweak. I’ve written it with a Chief of Staff–support angle and day-to-day execution focus.

HR Assistant / HR Operations Assistant

Reports to: Chief of Staff
Type: Full-time (or Contract, depending on your setup)
Location: Remote (US-based preferred)
About the Role

We’re looking for an organized, detail-oriented HR Assistant to support our Chief of Staff and HR function with day-to-day administrative work, tracking, and coordination. This role is ideal for someone who enjoys keeping systems clean, tasks moving, and projects organized behind the scenes.

You’ll help ensure HR operations run smoothly by managing task lists, tracking data, supporting HR projects, and keeping documentation and workflows up to date.

Responsibilities

HR Administration & Organization
• Maintain and update HR task lists, timelines, and recurring reminders
• Keep HR documentation organized
• Support onboarding and offboarding logistics and checklists
• Help ensure HR processes are followed consistently and on time

Data Tracking & Reporting
• Track HR-related data
• Maintain internal trackers and spreadsheets
• Assist with pulling simple reports and summaries for leadership

Project Support
• Support ongoing HR projects (policy updates, benefits research, compliance initiatives, internal programs)
• Track project progress, deadlines, and action items
• Follow up on open items and flag blockers or risks

Cross-Functional Coordination
• Coordinate with recruiting, finance, and operations as needed
• Schedule meetings, take notes, and document next steps when required
• Act as a point of execution to keep HR initiatives moving
• 1–3 years of experience in HR coordination, HR administration, operations, or an assistant role
• Strong organizational and task management skills
• Comfortable working with spreadsheets, trackers, and internal tools
• Detail-oriented and reliable with follow-through
• Clear written communication skills
• Ability to manage multiple workstreams without constant direction

Nice to Have
• Experience supporting a Chief of Staff, HR lead, or operations leader
• Familiarity with HRIS tools, ATS platforms, or compliance workflows
• Startup or fast-growing company experience
• Preferably based in LA so we can meet up in person

This role will start as a 1099 and move over to a W2 in 6 months.

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