Head of Customer Service Operations (f/m/x)
Founded in 2017, refurbed is Europe’s fastest-growing marketplace for refurbished products, active in 12 European countries and having surpassed €2Bn in GMV — all while being profitable. With beautiful headquarters in Vienna, we operate as a remote-first company, and our 250+ employees enjoy up to two months of workation per year. We’ve also been recognised as a Top DACH Employer by Kununu for three consecutive years.Our mission is to make sustainable consumption the easy choice by enabling customers to buy products up to 40% cheaper while significantly reducing CO₂ emissions.If you thrive in an environment that values momentum, ownership, and impact, you’ll feel at home here. We’re a fast-paced, high-performance team that works hard and challenges itself everyday. To enable this high-performance every team member enjoys full autonomy over their location (we’re remote-first).For our Customer Service department, we are looking for a seasoned and hands-on Head of Customer Service Operations who combines strong operational leadership with a data- and AI-driven mindset. In this role, you will lead and scale our second-level CS organization, drive operational excellence, and develop a high-performing leadership team in a dynamic, remote-first environment.WHO YOU ARE:
You bring proven experience leading multiple Team Leads in Customer Service or Operations, ideally in a fast-scaling, tech-driven or e-commerce environment
You have a strong operational backbone and are comfortable owning performance across several teams with different scopes (e.g. escalations, payments & fraud, community management)
You are highly data-driven and confident using operational metrics (CSAT, SLAs, quality, productivity) to steer decisions and prioritize impact
You have experience building or professionalizing workforce management (forecasting, capacity planning, scheduling), even where structures or tools are still evolving
You bring a tech- and AI-driven mindset, with curiosity and pragmatism around automation, tooling, and scalable improvements
You are a clear and confident communicator, able to guide teams through change with empathy while holding high performance standards
You combine hands-on pragmatism with strategic thinking, and are comfortable zooming in on daily ops while contributing to longer-term improvements
You lead with empathy and transparency, but also have the courage to make tough decisions when needed
WHAT YOU’LL DO:
Own and steer daily Customer Service Operations, ensuring stable performance across all second-level teams against clear KPIs
Lead and develop the Operations Team Leads, coaching them into strong, autonomous leaders and ensuring a consistent and fair standard of performance management across teams
Use data to drive operational impact, turning insights from CSAT, quality, efficiency, and SLAs into concrete actions and measurable improvements
Identify and implement AI- and automation-driven improvements, prioritizing high-impact use cases and supporting teams through adoption and change
Manage incidents and critical escalations, ensuring clear ownership, fast resolution, and documented learnings to prevent repeat issues
Continuously review and challenge existing processes, bringing fresh perspective and external best practices to scale quality, efficiency, and customer experience
WHY YOU WILL ENJOY WORKING WITH US:Our Culture and Values:
Decisions should be made based on facts and not by hierarchy levels? We sure think so!
We embrace giving and receiving feedback, testing and welcoming new ideas, as well as sharing our knowledge across the company.
You fail sometimes? Well, so do we! We’re all just human, let’s learn from our mistakes to improve in the future!
No matter who you love, where you’re from, who you pray to, whether you pee sitting down or standing up – we are a bunch of talented people who enjoy spending our time making a difference!
Personal & Professional Development:
You’ll have access to a dedicated learning budget within your department to support your growth, whether it’s courses, conferences, or other learning opportunities that matter to you.
We partner with Likeminded, offering you private sessions with experts for your personal growth and mental health.
We frequently host internal workshops, allowing our teams to further develop their skills in different areas and enhancing collaboration across departments.
Flexibility:
We care about a healthy work/life balance. We not only function and support a fully remote setting but also offer the possibility to work from our beautiful office in the vibrant heart of Vienna – we love dogs, so feel free to bring your furry little buddy too
We trust you to do the best job, so we don’t care so much when you do it – you are able to self-organize.
You will also be invited to take part in our office weeks, happening three times a year, where you will have the chance to work side by side with your colleagues and enjoy the team-building events and on-site workshops
…and much more! See https://careers.refurbed.com/ for further insights!
Apply Now
You bring proven experience leading multiple Team Leads in Customer Service or Operations, ideally in a fast-scaling, tech-driven or e-commerce environment
You have a strong operational backbone and are comfortable owning performance across several teams with different scopes (e.g. escalations, payments & fraud, community management)
You are highly data-driven and confident using operational metrics (CSAT, SLAs, quality, productivity) to steer decisions and prioritize impact
You have experience building or professionalizing workforce management (forecasting, capacity planning, scheduling), even where structures or tools are still evolving
You bring a tech- and AI-driven mindset, with curiosity and pragmatism around automation, tooling, and scalable improvements
You are a clear and confident communicator, able to guide teams through change with empathy while holding high performance standards
You combine hands-on pragmatism with strategic thinking, and are comfortable zooming in on daily ops while contributing to longer-term improvements
You lead with empathy and transparency, but also have the courage to make tough decisions when needed
WHAT YOU’LL DO:
Own and steer daily Customer Service Operations, ensuring stable performance across all second-level teams against clear KPIs
Lead and develop the Operations Team Leads, coaching them into strong, autonomous leaders and ensuring a consistent and fair standard of performance management across teams
Use data to drive operational impact, turning insights from CSAT, quality, efficiency, and SLAs into concrete actions and measurable improvements
Identify and implement AI- and automation-driven improvements, prioritizing high-impact use cases and supporting teams through adoption and change
Manage incidents and critical escalations, ensuring clear ownership, fast resolution, and documented learnings to prevent repeat issues
Continuously review and challenge existing processes, bringing fresh perspective and external best practices to scale quality, efficiency, and customer experience
WHY YOU WILL ENJOY WORKING WITH US:Our Culture and Values:
Decisions should be made based on facts and not by hierarchy levels? We sure think so!
We embrace giving and receiving feedback, testing and welcoming new ideas, as well as sharing our knowledge across the company.
You fail sometimes? Well, so do we! We’re all just human, let’s learn from our mistakes to improve in the future!
No matter who you love, where you’re from, who you pray to, whether you pee sitting down or standing up – we are a bunch of talented people who enjoy spending our time making a difference!
Personal & Professional Development:
You’ll have access to a dedicated learning budget within your department to support your growth, whether it’s courses, conferences, or other learning opportunities that matter to you.
We partner with Likeminded, offering you private sessions with experts for your personal growth and mental health.
We frequently host internal workshops, allowing our teams to further develop their skills in different areas and enhancing collaboration across departments.
Flexibility:
We care about a healthy work/life balance. We not only function and support a fully remote setting but also offer the possibility to work from our beautiful office in the vibrant heart of Vienna – we love dogs, so feel free to bring your furry little buddy too
We trust you to do the best job, so we don’t care so much when you do it – you are able to self-organize.
You will also be invited to take part in our office weeks, happening three times a year, where you will have the chance to work side by side with your colleagues and enjoy the team-building events and on-site workshops
…and much more! See https://careers.refurbed.com/ for further insights!
Apply Now