Full Time Administrative Operations Coordinator

Fiore Accounting & Tax Services is seeking an organized, proactive, and tech-savvy Administrative Operations Coordinator to support the daily operations of their growing accounting firm. The role involves managing client communication, coordinating onboarding, collecting financial documents, and ensuring smooth internal workflows.ResponsibilitiesCommunicate with clients via phone and email in a professional and timely mannerFollow up with clients to collect missing documents and informationTrack outstanding client items and ensure deadlines are metMonitor client portals and communication channelsCoordinate onboarding for new clientsCollect required documents, account access, and engagement informationSet up and organize client records within firm systemsEnsure all onboarding steps are completed before work beginsPull monthly bank and credit card statements for clientsMaintain organized digital client files and documentationVerify completeness of client records prior to bookkeeping and tax workFollow up with clients for missing financial documentsProvide administrative support to both bookkeeping and tax teamsMaintain internal workflows and ensure tasks move forward efficientlyAssist with organizing documents related to bookkeeping and tax preparationSupport overall firm operations and daily administrative needsHelp supervise administrative interns or junior team membersAssign and track administrative tasksEnsure work is completed accurately and on timeSkillsMust be located in Gainesville, FLAssociate's degree or higherStrong organizational skills and attention to detailExcellent written and verbal communication skillsAbility to manage multiple tasks and prioritize effectivelyComfortable using technology and cloud-based softwareReliable high-speed internet and a quiet workspaceBe able to pass a background checkPrior experience in an administrative, office management, or operations roleExperience in an accounting, bookkeeping, or professional services environmentExperience coordinating interns or junior staffBenefitsHealth insurance offered401(k) retirement plan availableGeneral Paid Time Off plus paid holidays policyWork-issued laptop providedCompany OverviewFiore Accounting & Tax Services is a financial firm that provides bookkeeping, accounting, payroll, training, and strategic planning. It was founded in 2019, and is headquartered in Gainesville, Florida, USA, with a workforce of 2-10 employees. Its website is http://fioretaxservices.com.



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