Finance Operations Specialist (Billing & Payroll)
Job OverviewThe Finance Operations Specialist (Billing & Payroll) is responsible for keeping billing and payroll running smoothly. You will manage facility invoicing and collections follow-up, process monthly employee payroll, support contractor pay-outs (as assigned), and maintain organized finance records so leadership has reliable visibility into cash flow and receivables.
This role is ideal for someone who is detail-oriented, deadline-driven, and comfortable working with documentation and systems in a remote environment.
Key Responsibilities
Facility Billing & Accounts Receivable (Primary)
Prepare and send invoices to healthcare facilities accurately and on schedule.
Ensure invoices match service records (dates, trip totals, pricing, and approved adjustments).
Maintain an Accounts Receivable (A/R) tracker and follow up on unpaid invoices consistently and professionally.
Resolve billing questions and discrepancies by coordinating with internal operations teams.
Keep billing records organized and audit-ready.
Payroll Processing (Monthly — Employees)
Process monthly payroll accurately and on time.
Maintain payroll inputs (approved pay changes, attendance/time information, reimbursements, and adjustments).
Keep payroll records organized and confidential.
Contractor Pay-out Support (As assigned)
Support contractor/driver pay-out processing based on company schedules and approved pay rules.
Maintain pay-out logs and records for reporting and year-end readiness.
Reconciliations, Reporting & Finance Support
Maintain organized finance records (spreadsheets and/or bookkeeping tools such as QuickBooks).
Reconcile collections and pay-outs at a basic level (tracking what was invoiced, collected, and paid out).
Provide a weekly summary to leadership: invoices sent, payments received, overdue accounts, upcoming payroll obligations, and issues needing decisions.
Build and follow checklists/SOPs for billing, payroll, collections, and month-end routines.
What Success Looks Like
Invoices are accurate and sent on time
Overdue invoices are followed up consistently (A/R stays healthy)
Monthly payroll is processed accurately and on schedule
Records are organized, clean, and easy to audit
Leadership has clear visibility into collections, receivables, and payroll obligations
Requirements
Required
2+ years of experience in billing, payroll, accounts receivable, bookkeeping, or finance operations
Strong Excel/Google Sheets skills
Excellent attention to detail and reliable deadline discipline
Strong written English and professional communication
Reliable internet connection and stable remote work setup
Ability to work daily overlap hours with U.S. Central Time
Preferred
QuickBooks (or similar) experience
Experience supporting U.S.-based billing or payroll operations
Experience handling payroll and/or contractor pay-outs
Confidentiality & Professional Standards
This role handles sensitive financial and customer-related information. Strict confidentiality, professionalism, and process discipline are required.
Apply Now
This role is ideal for someone who is detail-oriented, deadline-driven, and comfortable working with documentation and systems in a remote environment.
Key Responsibilities
Facility Billing & Accounts Receivable (Primary)
Prepare and send invoices to healthcare facilities accurately and on schedule.
Ensure invoices match service records (dates, trip totals, pricing, and approved adjustments).
Maintain an Accounts Receivable (A/R) tracker and follow up on unpaid invoices consistently and professionally.
Resolve billing questions and discrepancies by coordinating with internal operations teams.
Keep billing records organized and audit-ready.
Payroll Processing (Monthly — Employees)
Process monthly payroll accurately and on time.
Maintain payroll inputs (approved pay changes, attendance/time information, reimbursements, and adjustments).
Keep payroll records organized and confidential.
Contractor Pay-out Support (As assigned)
Support contractor/driver pay-out processing based on company schedules and approved pay rules.
Maintain pay-out logs and records for reporting and year-end readiness.
Reconciliations, Reporting & Finance Support
Maintain organized finance records (spreadsheets and/or bookkeeping tools such as QuickBooks).
Reconcile collections and pay-outs at a basic level (tracking what was invoiced, collected, and paid out).
Provide a weekly summary to leadership: invoices sent, payments received, overdue accounts, upcoming payroll obligations, and issues needing decisions.
Build and follow checklists/SOPs for billing, payroll, collections, and month-end routines.
What Success Looks Like
Invoices are accurate and sent on time
Overdue invoices are followed up consistently (A/R stays healthy)
Monthly payroll is processed accurately and on schedule
Records are organized, clean, and easy to audit
Leadership has clear visibility into collections, receivables, and payroll obligations
Requirements
Required
2+ years of experience in billing, payroll, accounts receivable, bookkeeping, or finance operations
Strong Excel/Google Sheets skills
Excellent attention to detail and reliable deadline discipline
Strong written English and professional communication
Reliable internet connection and stable remote work setup
Ability to work daily overlap hours with U.S. Central Time
Preferred
QuickBooks (or similar) experience
Experience supporting U.S.-based billing or payroll operations
Experience handling payroll and/or contractor pay-outs
Confidentiality & Professional Standards
This role handles sensitive financial and customer-related information. Strict confidentiality, professionalism, and process discipline are required.
Apply Now