Finance & Executive Operations Associate
About the Role We are looking for a highly organised and detail-driven Finance & Executive Administrative Associate to support both our finance function and executive operations. This role is designed to lighten the operational load of our finance team , ensuring day-to-day financial tasks, documentation, and compliance requirements are handled efficiently while also supporting key executive and corporate processes. You will be working directly with the COO , requiring a high level of trust, discretion, and operational reliability. Key Responsibilities Finance & Bookkeeping Support Manage and maintain day-to-day financial records and smaller books to support the finance team Support the preparation of financial reports and documentation Ensure accuracy and organization of financial data across systems Corporate & Compliance Support Assist with corporate filings, registrations, and compliance documentation Coordinate and prepare IP-related filings and paperwork Support legal and administrative documentation across entities US Financial & Administrative Processes Assist with loan applications, credit card applications, and financial account setup Support sales tax and VAT filings and regional compliance (or coordinate with external partners) Maintain organized records of all regulatory and financial submissions Executive & Operational Support Organize and maintain internal systems including Notion and Dropbox Ensure documentation is structured, updated, and easily accessible Support ad hoc executive and operational tasks as needed Why Join Us Work closely with executive leadership and influence operational efficiency Play a critical role in supporting a scaling global business Opportunity to grow into broader finance, operations, or strategic roles Requirements Basic Qualifications: 3+ years of experience in finance, bookkeeping, or accounting support roles Strong background in Executive Assistance and finance is required Experience in an executive administrative or operations support role Understanding of basic accounting principles and financial processes Familiarity with US financial systems, applications, and compliance requirements High proficiency in tools such as Excel/Google Sheets, Notion, Dropbox, and accounting software (e.g., QuickBooks, NetSuite) Must be willing to travel on short notice if needed Must have a valid passport Preferred Qualifications Experience supporting high-growth or eCommerce businesses Exposure to multi-entity or international operations Familiarity with IP filings, corporate governance, or legal documentation Knowledge of US sales tax and VAT processes Benefits Why Join Us Work closely with executive leadership and influence operational efficiency Play a critical role in supporting a scaling global business Opportunity to grow into broader finance, operations, or strategic roles