Field Services Project Coordinator

Vivid Impact is a global leader in marketing technology with over 50 years of experience in the graphic communications industry. The Field Services Project Coordinator is responsible for coordinating and supporting multi-site field installation projects, ensuring timely delivery and high-quality outcomes through effective communication between customers and internal teams. Responsibilities Coordinate and manage multiple field installation projects across various states and customer accounts, including site surveys, store scans, remodels, and re-image initiatives Enter creative briefs, log estimating requests, prepare customer quotes, and maintain complete and accurate project documentation throughout the project lifecycle Track field operations data weekly, ensure proper business unit coding, and confirm projects are closed and billed accurately and on time Serve as a primary communication liaison between customers and internal teams, ensuring timely, accurate information exchange and alignment Monitor schedules, proactively identify risks, implement solutions, and verify all project outputs meet quality expectations prior to shipment Skills Project coordination or project management experience in field services, print, retail environments, or related industries Working knowledge of print production processes, materials, timelines, and quality standards Basic proficiency in Adobe Creative Suite, including Photoshop, for reviewing creative files and mockups Ability to interpret mockups, layouts, and visual instructions Proficiency with project management tools, spreadsheets, and internal systems Strong organizational, multitasking, and time-management skills High attention to detail and accuracy Company Overview Vivid Impact is a marketing and advertising company specializing in graphic communication solutions. It was founded in 1989, and is headquartered in Louisville, Kentucky, USA, with a workforce of 201-500 employees. Its website is