Family Office & Personal Assistant (Based in Maine)
Candidates must be based in or near Midcoast Maine.
A small, values-driven family office is seeking a warm, proactive, and detail-oriented Assistant to provide high-touch administrative and lifestyle support to a senior family principal. This is an exceptional opportunity for someone who finds fulfillment in helping others and excels at anticipating needs, solving problems, and creating seamless day-to-day experiences.
This is a primarily remote position, but requires regular in-state travel (Maine) and occasional out-of-state travel to remain closely connected with the principal and household teams.
What Youâll Do
Reporting to the Chief of Staff and working closely with the principal, youâll support a variety of personal and professional needs with grace, discretion, and efficiency. Youâll serve as a key team member, ensuring plans run smoothly, priorities stay aligned, and no detail is overlooked.
Key responsibilities include:
Administrative & Executive Support
⢠Manage the principalâs calendar and coordinate scheduling across multiple commitments.
⢠Prepare agendas and background materials for meetings, nonprofit board activities, and events.
⢠Monitor and triage email inboxes, flagging urgent items and keeping folders organized.
⢠Liaise with household staff and vendors to support the operations of multiple residences.
⢠Maintain and share daily schedules and weekly âlook-aheadâ planning overviews.
⢠Place, track, and manage online orders and returns.
⢠Handle last-minute requests and run local errands as needed.
Travel & Lifestyle Coordination
⢠Plan complex travel (including private aviation and accommodations) and prepare detailed itineraries.
⢠Monitor real-time travel and adjust plans as needed.
⢠Schedule personal appointments and coordinate with medical offices and service providers.
⢠Support household logistics across four propertiesâtracking maintenance, caretakers, and seasonal needs.
⢠Assist with special projects and high-profile events, often with tight timelines.
Collaboration & Communication
⢠Act as a trusted liaison between the principal and household staff, nonprofit partners, vendors, and community members.
⢠Maintain open and consistent communication with the Chief of Staff to align priorities.
⢠Proactively flag issues, offer solutions, and take initiative to move things forward.
Who You Are
⢠A natural helper with a warm, approachable presence and strong emotional intelligence.
⢠Highly organized, detail-driven, and skilled at juggling competing priorities.
⢠Genuinely service-minded, discreet, and groundedâwith a âno task too smallâ attitude.
⢠An independent self-starter who thrives in dynamic, behind-the-scenes roles.
⢠Tech-savvy, with strong written and verbal communication skills.
⢠Aligned with the familyâs values, including a love of nature and commitment to land conservation.
Qualifications
⢠Bachelorâs degree and 2â3+ years of administrative, operations, or executive assistant experience.
⢠Proven ability to manage complex calendars, logistics, and travel planning.
⢠Strong communication skills and a high degree of professionalism.
⢠Familiarity with G Suite, MS Office, Zoom, and other tools.
⢠Valid driverâs license and ability to travel within Maine and occasionally out of state.
⢠Comfortable around pets (no allergies).
⢠COVID-19 vaccination and background check required.
⢠Experience in conservation, sustainability, or nonprofit environments is a plus.
Compensation & Benefits
Salary is range is $70,000 - $85,000, commensurate with experience and includes an excellent benefits package.
Apply Now
Apply Now
A small, values-driven family office is seeking a warm, proactive, and detail-oriented Assistant to provide high-touch administrative and lifestyle support to a senior family principal. This is an exceptional opportunity for someone who finds fulfillment in helping others and excels at anticipating needs, solving problems, and creating seamless day-to-day experiences.
This is a primarily remote position, but requires regular in-state travel (Maine) and occasional out-of-state travel to remain closely connected with the principal and household teams.
What Youâll Do
Reporting to the Chief of Staff and working closely with the principal, youâll support a variety of personal and professional needs with grace, discretion, and efficiency. Youâll serve as a key team member, ensuring plans run smoothly, priorities stay aligned, and no detail is overlooked.
Key responsibilities include:
Administrative & Executive Support
⢠Manage the principalâs calendar and coordinate scheduling across multiple commitments.
⢠Prepare agendas and background materials for meetings, nonprofit board activities, and events.
⢠Monitor and triage email inboxes, flagging urgent items and keeping folders organized.
⢠Liaise with household staff and vendors to support the operations of multiple residences.
⢠Maintain and share daily schedules and weekly âlook-aheadâ planning overviews.
⢠Place, track, and manage online orders and returns.
⢠Handle last-minute requests and run local errands as needed.
Travel & Lifestyle Coordination
⢠Plan complex travel (including private aviation and accommodations) and prepare detailed itineraries.
⢠Monitor real-time travel and adjust plans as needed.
⢠Schedule personal appointments and coordinate with medical offices and service providers.
⢠Support household logistics across four propertiesâtracking maintenance, caretakers, and seasonal needs.
⢠Assist with special projects and high-profile events, often with tight timelines.
Collaboration & Communication
⢠Act as a trusted liaison between the principal and household staff, nonprofit partners, vendors, and community members.
⢠Maintain open and consistent communication with the Chief of Staff to align priorities.
⢠Proactively flag issues, offer solutions, and take initiative to move things forward.
Who You Are
⢠A natural helper with a warm, approachable presence and strong emotional intelligence.
⢠Highly organized, detail-driven, and skilled at juggling competing priorities.
⢠Genuinely service-minded, discreet, and groundedâwith a âno task too smallâ attitude.
⢠An independent self-starter who thrives in dynamic, behind-the-scenes roles.
⢠Tech-savvy, with strong written and verbal communication skills.
⢠Aligned with the familyâs values, including a love of nature and commitment to land conservation.
Qualifications
⢠Bachelorâs degree and 2â3+ years of administrative, operations, or executive assistant experience.
⢠Proven ability to manage complex calendars, logistics, and travel planning.
⢠Strong communication skills and a high degree of professionalism.
⢠Familiarity with G Suite, MS Office, Zoom, and other tools.
⢠Valid driverâs license and ability to travel within Maine and occasionally out of state.
⢠Comfortable around pets (no allergies).
⢠COVID-19 vaccination and background check required.
⢠Experience in conservation, sustainability, or nonprofit environments is a plus.
Compensation & Benefits
Salary is range is $70,000 - $85,000, commensurate with experience and includes an excellent benefits package.
Apply Now
Apply Now