Experiential Assistant - B2B

NVE Experience Agency is a brand experience and production agency dedicated to building ideas rooted in culture. The Experiential Assistant plays a vital role in supporting accounts and production teams, ensuring smooth event execution and effective client account management through administrative tasks and hands-on coordination. Responsibilities Coordinate and organize internal and external meetings, including kick offs, status calls, working sessions, and brainstorms Manage documentation of meeting notes from internal and external meetings including action items for stakeholders to act upon Organize and maintain project files and records, shared folders, and drives, ensuring accuracy and accessibility for team members Handle finance administrative tasks related to event projects such as assisting with onboarding new vendors, processing vendor invoicing, and creating POs Manage deck updates including editing copy, proofreading documents, and ensuring quality Assist with managing client inquiries, requests, and changes throughout the planning and execution process Begin to build and nurture client relationships, demonstrating reliability, responsiveness, and commitment to delivering exceptional service Provide onsite support during events, including during install and set up, event live and load out Skills 0-1 year of experience Proficiency in Google Suite (Docs, Sheets, and Slides) Strong organizational skills and attention to detail Excellent written and verbal communication skills A proactive attitude with the ability to work collaboratively in a team setting Must be able to remain in a stationary position 50% or more of the time while working remotely and in a standing position 50% or more of the time while working offsite Must be able to work outdoors in various weather conditions Have a valid Driver's License Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds and occasionally heavier items Available to work weekends and evenings as needed for events Benefits Health & Wellness Benefits 401k Match Communication Stipend Paid Company holidays & PTO Package Company get togethers & retreats Paid Parental Leave Flexible WFH policy Company Overview NVE Experience Agency is an experiential marketing and creative agency. It was founded in 2005, and is headquartered in Los Angeles, California, USA, with a workforce of 201-500 employees. Its website is