**Experienced Full Stack Executive/Administrative Assistant - Global Infrastructure Support**
Are you a highly organized and proactive individual with exceptional executive support capabilities? Do you thrive in a dynamic and fast-paced environment, where no two days are ever the same? If so, we encourage you to apply for the Experienced Full Stack Executive/Administrative Assistant - Global Infrastructure Support role at American Express.
**About American Express**
At American Express, we're committed to helping our customers, colleagues, and communities thrive. As a global leader in the financial services industry, we're dedicated to providing the world's best customer experience every day. Our company values of integrity, accountability, and teamwork guide everything we do, and we're passionate about creating a workplace where everyone feels seen, heard, and valued.
**About the Role**
As an Executive/Administrative Assistant in our Global Infrastructure organization, you'll play a critical role in supporting multiple VPs in the NYC office. You'll be responsible for providing exceptional administrative support, managing complex schedules, coordinating events, and handling confidential information with discretion. This is a hybrid role that requires a resourceful and responsive problem-solver with excellent communication skills.
**Key Responsibilities**
* Act as a liaison between the Vice Presidents and internal/external stakeholders, managing communications and ensuring timely responses
* Manage and maintain the schedules of the Vice Presidents, including coordinating meetings and travel arrangements across multiple domestic time zones and international markets
* Organize and coordinate events, meetings, workshops, and conferences, including arranging logistics and preparing materials
* Conduct research and gather information to support decision-making processes
* Maintain and update records, files, and databases to ensure accuracy and accessibility
* Book complex travel itineraries, including air, hotel, transfers, and visas
* Handle confidential information with discretion and ensure the security of sensitive documents
* Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend
* Create documents and presentations and maintain organization charts
* Assist with special projects and initiatives as assigned
**Qualifications**
* 4+ years of related experience as an Executive Assistant or in a similar role supporting senior executives
* Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook)
* Proficiency with virtual meeting platforms (i.e. Webex)
* Experience managing complex schedules across multiple time zones
* Exceptional work ethic with excellent accuracy, attention to detail, and ability to balance multiple, competing priorities
* Ability to multitask, prioritize, and handle pressure in a dynamic (and hybrid) environment
* Excellent verbal and written communication skills
* Experience in a wide range of administrative-related tasks, organizing large meetings, and arranging travel (domestic and international)
* Ability to work with a sense of urgency and in a fast-paced environment
* Strong interpersonal skills and the ability to build relationships with internal and external stakeholders
* Proficiency with creating reports, presentations, distribution lists, and correspondence
* Ability to adapt to the work styles and preferences of multiple executives
* Knowledge of Concur, Ariba is preferred, but not required
* Data analytics skills are highly desirable, but not required
**What We Offer**
* Competitive base salaries
* Bonus incentives
* 6% Company Match on retirement savings plan
* Free financial coaching and financial well-being support
* Comprehensive medical, dental, vision, life insurance, and disability benefits
* Flexible working model with hybrid, onsite, or virtual arrangements depending on role and business need
* 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption, or surrogacy
* Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
* Free and confidential counseling support through our Healthy Minds program
* Career development and training opportunities
**About Our Culture**
At American Express, we're committed to creating a workplace where everyone feels seen, heard, and valued. We believe in the importance of diversity, equity, and inclusion, and we're dedicated to fostering a culture of respect, empathy, and understanding. We offer a range of benefits and programs that support our colleagues' holistic well-being, including flexible working arrangements, paid parental leave, and access to on-site wellness centers.
**How to Apply**
If you're a motivated and organized individual with a passion for delivering exceptional administrative support, we encourage you to apply for this exciting opportunity. Please submit your application through our website, and we'll be in touch to discuss your qualifications further.
**Equal Opportunity Employer**
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.
**Pay Transparency Policy Statement**
We're committed to transparency in our compensation practices and comply with all applicable laws and regulations. For more information, please visit our website.
**Know Your Rights**
We're committed to providing a safe and inclusive work environment for all colleagues. For more information, please visit our website.
**Apply Now**
Seize this opportunity to make a significant impact. Apply now and take the first step towards a rewarding new role.
Apply Now
**About American Express**
At American Express, we're committed to helping our customers, colleagues, and communities thrive. As a global leader in the financial services industry, we're dedicated to providing the world's best customer experience every day. Our company values of integrity, accountability, and teamwork guide everything we do, and we're passionate about creating a workplace where everyone feels seen, heard, and valued.
**About the Role**
As an Executive/Administrative Assistant in our Global Infrastructure organization, you'll play a critical role in supporting multiple VPs in the NYC office. You'll be responsible for providing exceptional administrative support, managing complex schedules, coordinating events, and handling confidential information with discretion. This is a hybrid role that requires a resourceful and responsive problem-solver with excellent communication skills.
**Key Responsibilities**
* Act as a liaison between the Vice Presidents and internal/external stakeholders, managing communications and ensuring timely responses
* Manage and maintain the schedules of the Vice Presidents, including coordinating meetings and travel arrangements across multiple domestic time zones and international markets
* Organize and coordinate events, meetings, workshops, and conferences, including arranging logistics and preparing materials
* Conduct research and gather information to support decision-making processes
* Maintain and update records, files, and databases to ensure accuracy and accessibility
* Book complex travel itineraries, including air, hotel, transfers, and visas
* Handle confidential information with discretion and ensure the security of sensitive documents
* Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend
* Create documents and presentations and maintain organization charts
* Assist with special projects and initiatives as assigned
**Qualifications**
* 4+ years of related experience as an Executive Assistant or in a similar role supporting senior executives
* Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook)
* Proficiency with virtual meeting platforms (i.e. Webex)
* Experience managing complex schedules across multiple time zones
* Exceptional work ethic with excellent accuracy, attention to detail, and ability to balance multiple, competing priorities
* Ability to multitask, prioritize, and handle pressure in a dynamic (and hybrid) environment
* Excellent verbal and written communication skills
* Experience in a wide range of administrative-related tasks, organizing large meetings, and arranging travel (domestic and international)
* Ability to work with a sense of urgency and in a fast-paced environment
* Strong interpersonal skills and the ability to build relationships with internal and external stakeholders
* Proficiency with creating reports, presentations, distribution lists, and correspondence
* Ability to adapt to the work styles and preferences of multiple executives
* Knowledge of Concur, Ariba is preferred, but not required
* Data analytics skills are highly desirable, but not required
**What We Offer**
* Competitive base salaries
* Bonus incentives
* 6% Company Match on retirement savings plan
* Free financial coaching and financial well-being support
* Comprehensive medical, dental, vision, life insurance, and disability benefits
* Flexible working model with hybrid, onsite, or virtual arrangements depending on role and business need
* 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption, or surrogacy
* Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
* Free and confidential counseling support through our Healthy Minds program
* Career development and training opportunities
**About Our Culture**
At American Express, we're committed to creating a workplace where everyone feels seen, heard, and valued. We believe in the importance of diversity, equity, and inclusion, and we're dedicated to fostering a culture of respect, empathy, and understanding. We offer a range of benefits and programs that support our colleagues' holistic well-being, including flexible working arrangements, paid parental leave, and access to on-site wellness centers.
**How to Apply**
If you're a motivated and organized individual with a passion for delivering exceptional administrative support, we encourage you to apply for this exciting opportunity. Please submit your application through our website, and we'll be in touch to discuss your qualifications further.
**Equal Opportunity Employer**
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.
**Pay Transparency Policy Statement**
We're committed to transparency in our compensation practices and comply with all applicable laws and regulations. For more information, please visit our website.
**Know Your Rights**
We're committed to providing a safe and inclusive work environment for all colleagues. For more information, please visit our website.
**Apply Now**
Seize this opportunity to make a significant impact. Apply now and take the first step towards a rewarding new role.
Apply Now