Executive Assistant to Chief Executive Officer & Chief People Officer
About the position Responsibilities • Proactively streamline and facilitate work demands of the CEO and the CPO by providing very senior and often complex administrative support within a broad scope of discretion and a high level of confidentiality, accuracy, and timeliness. • Manage complex schedules by coordinating and arranging appointments, onsite and offsite meetings, meeting space and services (food, beverage, and audio/visual), hosting visitors, etc. • Ensure all meeting and travel arrangements are proactively and accurately scheduled, finalized, and communicated, in a cost-effective manner. • Compile and prepare presentation materials including slides, graphs and other written materials provided by various sources that may often contain confidential and highly sensitive material. • Arrange domestic/international travel including multiple destinations, ensuring that trips are planned with all executive attendance needs considered. • Efficiently and accurately process expense reports, contracts, check requests and other accounting forms in accordance with company policy. • Schedule critical business meetings with the Board of Directors, including support to Board members and managing logistics of board meetings. • Actively lead the internal support team for all administrative staff to ensure alignment of information and processes and cross functional collaboration. • Interact and coordinate regularly with other Executive Team members and their staff in the execution of daily responsibilities. • Provide general office support, including screening and directing phone calls, reading, and routing mail, developing, and maintaining complex filing systems. Requirements • Bachelor's degree in a business discipline preferred. • Minimum 6 years of executive assistant experience supporting C-suite level executives in a highly dynamic environment. • Significant experience working across multiple national and international time zones. • Experience working within the biotech/pharmaceutical industry is highly preferred. • Highly proficient in a wide variety of computer software including Microsoft Excel, Word, PowerPoint, Outlook, Zoom, MS Teams, and Veeva or other Company specific software. • Exceptional attention to detail, particularly when it comes to Board-related materials, communications, and logistics. • Superior organizational skills with ability to appropriately prioritize and multitask. • Excellent written, verbal, presentation, and interpersonal communication skills. Nice-to-haves • Demonstrated ability to learn and effectively use company-specific technology such as Agiloft contract software. • Ability to influence and lead without authority. • Ability to travel domestically and internationally up to 10% if needed. Benefits • Premium health, financial, work-life and well-being offerings for eligible employees and dependents. • Wellness and employee support programs. • Life insurance and disability. • Retirement plans with employer match. • Generous paid time off. Apply tot his job Apply tot his job