Executive Assistant to Chairman

About UsBJAK is Southeast Asia’s largest digital insurance platform, headquartered in Malaysia with operations in Thailand, Taiwan, and Japan. Through Bjak.com, we help millions find affordable and comprehensive protection by simplifying complex financial services through technology. We’re lean, ambitious, and solving meaningful problems at scale. Our investments in AI, automation, and digital infrastructure support our mission to make financial services faster, smarter, and more accessible. If you're excited to work directly with leadership, build operational clarity, and execute meaningful projects across borders, we’d love to hear from you.Job Overview:This role requires a proactive and detail-oriented individual who can seamlessly support the Chairman in both professional and personal capacities, ensuring smooth operations and effective communication across the organization.ResponsibilitiesEnsure the Chairman's vision and business priorities are effectively communicated to the team. Facilitate business decision-making, strategic planning, leadership meetings, and broader communications.Oversee key projects and initiatives, ensuring that action items are followed up and completed.Manage the Chairman's calendar and schedule meetings. Host internal meetings, taking comprehensive notes of discussions.Follow up on strategic team meetings and project progress. Drive stakeholder reporting to ensure transparency and accountability.Prepare memos and communications content for internal / external audiencesProvide support on various ad hoc and administrative tasks as needed.Shadow the Chairman in meetings, gradually taking on tasks to improve efficiency when the Chairman's time is limited.Gain a comprehensive understanding of daily activities within the company. Highlight key updates to ensure the Chairman has a well-rounded context for decision-making.Become the Chairman’s accountability partner by helping in prioritizing the Chairman’s time, recommend key activities for focus, and provide consistent feedback to optimize performance.Manage communications and relationships effectively by building strong partnerships and maintaining reputation for excellenceTake initiative in identifying opportunities for the company to optimize collaboration and operate effectivelyBe a cultural carrier for the team - plan and organize high visibility eventsAssist the Chairman in managing various aspects of personal life to ensure a balanced and efficient workload.RequirementsStrong-bias for actionStrong work ethic and willingness to take on any taskComfortable working in an extremely fast paced and international environmentExperience supporting c-suite/senior stakeholdersStrong project / program management and organisational skillsHighly organizedHighly proficient excel skillsExcellent verbal and written communication skillsAbility to navigate and embrace ambiguityHigh EQ4+ years of full-time work experience with at least 2 years as an Executive AssistantWhat you'll getCompetitive compensation aligned with your impact Fast-track career growth with direct exposure to leadership and decision-making A flat, high-ownership environment where initiative is valued and rewarded A collaborative, ambitious team that values speed, clarity, and excellence The opportunity to shape meaningful outcomes in a high-growth regional fintech powered by AI

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