Executive Assistant to CEO (Personal + Professional Support)

Executive Assistant to CEO (Personal + Professional Support) Remote | Part-Time (25+ Hours Per Week) $41,000/year starting salary + performance-based bonus Company Description Bona Dea Gynecology combines conventional and functional medicine to offer integrative gynecological care to women in Bergen County, New Jersey, and the New York Metropolitan Area. We offer in-person and virtual consultations in NJ. Led by Dr. Tracy Verrico — a board-certified Gynecologist with over two decades of experience — our practice provides personalized, root-cause solutions that empower women at every stage of life. But we are more than a medical office. We are a mission-driven, compassionate team that creates a welcoming environment where women feel heard, supported, and confident in their healthcare decisions. Our focus is on delivering exceptional care with integrity, empathy, and innovation. At Bona Dea Gynecology, we don’t just offer care — we lead a movement. We’re the only practice empowering women to thrive physically, financially, and socially by rewriting the rules of wellness. If you’re an A-player who loves meaningful connection, thrives in a fast-paced and purpose-fueled environment, and wants to be part of something no one else is doing—this is your place to shine. Position Overview The Executive Assistant to the CEO is the backbone of Bona Dea Gynecology’s high-performing, mission-driven team. This part-time role (minimum 25 hours/week) is ideal for someone who is proactive, detail-obsessed, thrives on creating order, loves problem-solving, and is passionate about helping women live healthier, more empowered lives. This is not a typical assistant role. You’ll become a trusted right hand, managing email and calendar systems, coordinating patient-facing and media-facing priorities, handling high-level personal and household logistics, and streamlining Dr. Verrico’s day-to-day operations across her clinical, educational, and entrepreneurial platforms. The position requires you to be strategic, resourceful, and proactive, with a balance of critical thinking, trustworthiness, and compassion. You will directly report to Dr. Tracy Verrico, CEO, and will play a key role in scaling the practice’s mission to transform women’s health. Key Responsibilities & Metrics for Success You’ll Be Responsible For: • Full management of inbox and calendar (business + personal) • Daily 30-minute sync meetings with the CEO • Scheduling interviews, travel, podcast recordings, and events • Coordinating household tasks, bills, and personal appointments • Updating SOPs, project timelines, and documents in Notion • Bundling and organizing meetings by theme to maximize efficiency • Communicating with patients, vendors, and collaborators professionally and confidentially You Must Be: • Tech-savvy and highly organized (Notion, Google Workspace, Microsoft Office, Flowdesk, Canva, etc.) • Emotionally intelligent with excellent written communication skills • Proactive, resourceful, and able to think 3 steps ahead • Comfortable handling both professional and personal responsibilities • A guardian of time, energy, and brand integrity Required Qualifications: • Associate’s degree required; Bachelor’s degree preferred (see below) • 3+ years experience as an Executive Assistant or in a similar role supporting a CEO, physician, entrepreneur, or senior leader • Tech-savvy: fluent in Google Workspace, Notion, Microsoft Office, Zoom, Flowdesk, Calendly, etc. • Highly organized, self-directed, and anticipatory — you think 3 steps ahead • Strong written and verbal communication skills • High emotional intelligence, discretion, and professionalism • Able to manage both business and personal responsibilities seamlessly Preferred Education & Bonus Skills: • Bachelor’s degree in Business Administration, Communications, Operations Management, Healthcare Admin, or related • Certification(s): Certified Administrative Professional (CAP), PMP, or Executive Assistant Certificate • Experience in healthcare, coaching, consulting, or functional medicine • Familiarity with Notion, SOP creation, and task automation tools Compensation • Starting salary: $41,000 annually (part-time, minimum 25 hours/week) • Bonus Opportunity: Performance-based bonuses tied to quarterly KPIs and strategic outcomes • Potential to grow with the company into a full-time role How To Apply: Send us your resume and a short message telling us why you’re a perfect fit for this role. Show us your communication style and how you think — we value that as much as your experience. Why This Role Matters This role offers a rare opportunity to be deeply embedded in a mission-driven organization redefining women’s health and wealth. You’ll work directly with a dynamic physician-entrepreneur and gain behind-the-scenes access to a growing ecosystem of brands, events, and thought leadership. Company DescriptionBona Dea Gynecology combines conventional and functional medicine to offer integrative gynecological care to women in Bergen County, New Jersey, and the New York Metropolitan Area. We offer in-person and virtual consultations in NJ. Led by Dr. Tracy Verrico — a board-certified Gynecologist with over two decades of experience — our practice provides personalized, root-cause solutions that empower women at every stage of life. But we are more than a medical office. We are a mission-driven, compassionate team that creates a welcoming environment where women feel heard, supported, and confident in their healthcare decisions. Our focus is on delivering exceptional care with integrity, empathy, and innovation. At Bona Dea Gynecology, we don’t just offer care — we lead a movement. We’re the only practice empowering women to thrive physically, financially, and socially by rewriting the rules of wellness. If you’re an A-player who loves meaningful connection, thrives in a fast-paced and purpose-fueled environment, and wants to be part of something no one else is doing—this is your place to shine. Apply tot his job