Executive Assistant, Corporate Sustainability - Unlock Your Potential in a Dynamic and Supportive Environment
Join American Express as an Executive Assistant, Corporate Sustainability, and be part of a global team that drives innovation and progress. We're seeking a highly skilled and adaptable professional to provide exceptional administrative support to our Corporate Sustainability team, including the Head of Corporate Sustainability, VP of Philanthropy, and VP of ESG. As an integral part of our team, you will have the opportunity to work in a hybrid environment, collaborating with stakeholders across the organization to drive success.
At American Express, we believe in rewarding talent and offer a competitive total rewards package, including a salary range of $24.05 to $48.10 hourly, bonus incentives, and comprehensive benefits. Our benefits include:
Competitive base salaries
Bonus incentives
6% Company Match on retirement savings plan
Free financial coaching and financial well-being support
Comprehensive medical, dental, vision, life insurance, and disability benefits
Flexible working model with hybrid, onsite, or virtual arrangements depending on role and business need
20+ weeks paid parental leave for all parents, regardless of gender
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities
As an Executive Assistant, Corporate Sustainability, you will:
Manage calendar activity, including coordination and oversight of internal and external business meetings
Make travel arrangements and itineraries, including air, hotel, transfers, and visas
Prepare, reconcile, and process expense reports using Concur Expense System
Create and manage strong administration and approvals processes within the CS team
Support onboarding, including equipment, access, and support with onboarding plans for new hires to the team
Manage general follow-up and generate reminders to effectively meet deadlines and commitments
Procure laptops, office supplies, office space, etc., and manage the procurement process, including researching and approving invoices
Manage administration, including updating distribution lists, onboarding for external vendors, and tracking external scopes of work
To succeed in this role, you will need:
Minimum 4 years of executive administrative support experience within a large organization
High level of proficiency using MS Office, including Word, Excel, and PowerPoint
Excellent time management and organizational skills, with a strong focus on accuracy and attention to detail
Experience interacting with senior executives of a large corporation and their EAs, including across multiple time zones
Proven track record of managing executives effectively with a "customer-first" mentality and keen attention to the executive's experience and needs
Ability to operate with a high level of integrity for handling sensitive issues and maintain complete confidentiality
Must be a team player who excels working in a dynamic environment and can collaborate across and represent the Corporate Sustainability Executive Team
Preferred qualifications include:
Proficiency using internal AXP (or related) tools and systems, such as Live Meeting, webcam, phone functions, MS Outlook, Ariba, Concur, Payroll, SharePoint, and myHR
Ability to develop and deliver effective verbal and written communications, at all levels of management, colleagues, and business contacts
Ability to identify problems, determine possible solutions, and proactively work to resolve issues
Proficiency with major social media tools, including LinkedIn, Facebook, Twitter, Instagram, and TikTok
Strong interpersonal, relationship, and networking skills to build and maintain effective professional relationships across all areas of the organization
At American Express, we're committed to creating a workplace where everyone feels seen, heard, and valued. We're an equal opportunity employer and welcome applications from diverse candidates. If you're ready to join a dynamic and supportive team, Apply Now and take the first step towards an exciting and rewarding career.
Apply Now
At American Express, we believe in rewarding talent and offer a competitive total rewards package, including a salary range of $24.05 to $48.10 hourly, bonus incentives, and comprehensive benefits. Our benefits include:
Competitive base salaries
Bonus incentives
6% Company Match on retirement savings plan
Free financial coaching and financial well-being support
Comprehensive medical, dental, vision, life insurance, and disability benefits
Flexible working model with hybrid, onsite, or virtual arrangements depending on role and business need
20+ weeks paid parental leave for all parents, regardless of gender
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities
As an Executive Assistant, Corporate Sustainability, you will:
Manage calendar activity, including coordination and oversight of internal and external business meetings
Make travel arrangements and itineraries, including air, hotel, transfers, and visas
Prepare, reconcile, and process expense reports using Concur Expense System
Create and manage strong administration and approvals processes within the CS team
Support onboarding, including equipment, access, and support with onboarding plans for new hires to the team
Manage general follow-up and generate reminders to effectively meet deadlines and commitments
Procure laptops, office supplies, office space, etc., and manage the procurement process, including researching and approving invoices
Manage administration, including updating distribution lists, onboarding for external vendors, and tracking external scopes of work
To succeed in this role, you will need:
Minimum 4 years of executive administrative support experience within a large organization
High level of proficiency using MS Office, including Word, Excel, and PowerPoint
Excellent time management and organizational skills, with a strong focus on accuracy and attention to detail
Experience interacting with senior executives of a large corporation and their EAs, including across multiple time zones
Proven track record of managing executives effectively with a "customer-first" mentality and keen attention to the executive's experience and needs
Ability to operate with a high level of integrity for handling sensitive issues and maintain complete confidentiality
Must be a team player who excels working in a dynamic environment and can collaborate across and represent the Corporate Sustainability Executive Team
Preferred qualifications include:
Proficiency using internal AXP (or related) tools and systems, such as Live Meeting, webcam, phone functions, MS Outlook, Ariba, Concur, Payroll, SharePoint, and myHR
Ability to develop and deliver effective verbal and written communications, at all levels of management, colleagues, and business contacts
Ability to identify problems, determine possible solutions, and proactively work to resolve issues
Proficiency with major social media tools, including LinkedIn, Facebook, Twitter, Instagram, and TikTok
Strong interpersonal, relationship, and networking skills to build and maintain effective professional relationships across all areas of the organization
At American Express, we're committed to creating a workplace where everyone feels seen, heard, and valued. We're an equal opportunity employer and welcome applications from diverse candidates. If you're ready to join a dynamic and supportive team, Apply Now and take the first step towards an exciting and rewarding career.
Apply Now