Entry Level - Project Admin
The Installation Administrator is responsible for carrying out various administrative duties related to installation and service projects. This position reports to the Director of Metering Services. In addition to the duties and responsibilities below, this position is required to make the necessary decisions and direct necessary action in an effort to meet both Minol and Minols clients expectations.
Duties and Responsibilities:
· Installation Division (60%)
o Review Pending Contracts, providing markups to Scope of Work and Schedule of Values.
o Review Job Cost Estimates and Proposals for accuracy prior to Sales distributing to clients.
o Setup new contracts, to include preparation of AIA or project specific billing documents, setup of project folder, project detail paperwork and entering budget.
o Receive billing documents from Project Managers for entry into UBS Accounts Receivable. Prepare invoices for work completed on projects. Sort, scan, save and upload invoice documents to appropriate project folders and SalesForce. Return original documents to Project Managers for distribution.
o Follow up on outstanding balances for completed projects.
o Assist Project Managers in following up on outstanding balances greater than 60 days past due.
· Service Division (20%)
o Prepare invoices for service work completed.
o Follow up on outstanding balances greater than 30 days past due.
· Project Management Assistance (10%)
o Payments Assist accounting with coding payments to appropriate projects.
o Close Out Packages Assist Project Managers with preparation of project close out and warranty documents.
o Assist with installation programming as needed (and time permits).
· Miscellaneous (10%)
o Participate in all Service/Installations meetings.
o Assist with checking in material deliveries.
o Assist Billing Department in following up on outstanding balances greater than 30 days past due.
o Coding Payables Assist with coding payables to specific project/division/GL/expense codes.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually minimal.
Job Type: Full-time
Benefits:
401(k)
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Referral program
Tuition reimbursement
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Experience:
Customer service: 1 year (Preferred)
Work Location: In person
Apply Now
Duties and Responsibilities:
· Installation Division (60%)
o Review Pending Contracts, providing markups to Scope of Work and Schedule of Values.
o Review Job Cost Estimates and Proposals for accuracy prior to Sales distributing to clients.
o Setup new contracts, to include preparation of AIA or project specific billing documents, setup of project folder, project detail paperwork and entering budget.
o Receive billing documents from Project Managers for entry into UBS Accounts Receivable. Prepare invoices for work completed on projects. Sort, scan, save and upload invoice documents to appropriate project folders and SalesForce. Return original documents to Project Managers for distribution.
o Follow up on outstanding balances for completed projects.
o Assist Project Managers in following up on outstanding balances greater than 60 days past due.
· Service Division (20%)
o Prepare invoices for service work completed.
o Follow up on outstanding balances greater than 30 days past due.
· Project Management Assistance (10%)
o Payments Assist accounting with coding payments to appropriate projects.
o Close Out Packages Assist Project Managers with preparation of project close out and warranty documents.
o Assist with installation programming as needed (and time permits).
· Miscellaneous (10%)
o Participate in all Service/Installations meetings.
o Assist with checking in material deliveries.
o Assist Billing Department in following up on outstanding balances greater than 30 days past due.
o Coding Payables Assist with coding payables to specific project/division/GL/expense codes.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually minimal.
Job Type: Full-time
Benefits:
401(k)
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Referral program
Tuition reimbursement
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Experience:
Customer service: 1 year (Preferred)
Work Location: In person
Apply Now