Document Specialist

Cooley LLP is seeking a Document Specialist to join their Document Processing team. The role involves providing document production and processing support, ensuring high levels of customer service and quality through collaboration with team members across various locations.ResponsibilitiesCreate new documents and revise existing documents in Microsoft Word, Excel, PowerPoint, and Visio using conversion of electronic file or new input typing, or by downloading and reformatting documents from Internet resources such as EDGAR databasesReformat existing documents into Cooley templates and standard or custom formatsConvert documents to Word, Excel, PowerPoint and Visio from a variety of applications and file formats, such as pdfTranscribe analog or digital dictation filesProofread all edits made or word-for-word for new input, or conversion projects for accuracyTroubleshoot issues in multiple software applications, including Word, Excel and PowerPointAnswer hotline calls, proxy on to user workstations and respond and resolve user document and software issuesCreate fill-in forms in AcrobatCreate charts, graphs, tables and spreadsheets as requestedUse email, including email with multiple attachmentsTransfer documents to/from secure file transfer platformsConduct Internet, intranet, network and archive searches, as requestedDownload/Save/Print to PDF from various Data SitesMark and generate Table of Contents and Table of Authorities (utilizing Best Authority)Perform redlines using Litera Compare and native WordLog work and cost recovery informationAll other duties as assigned or requiredSkillsAfter orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applicationsAvailable to work overtime and flexible schedule, as requiredKnowledge of Microsoft Office Suite, iManage, Visio, Acrobat, IntApp, eDictation, Litera, Compare and Best AuthorityFast and accurate typingGeneral understanding of personal computersPrevious experience supporting multi-locations and time zonesPrevious legal document processing experienceDocument Specialist I: Minimum 1+ year prior document processing experienceDocument Specialist II: Minimum 5+ years prior document processing experience with proven software knowledge and document expertiseBenefitsMedicalHealth savings account (with applicable medical plan)DentalVisionHealth and/or dependent care flexible spending accountsPre-tax commuter benefitsLife insuranceAD&DLong-term care coverageBackup care for children and/or adultsOther parental support benefitsFirm-paid life insuranceAD&DLTDShort term medical benefits20 days of Paid Time Off (“PTO”)10 paid holidays each yearGenerous parental leaveFertility benefitsCompany OverviewClients partner with Cooley on transformative deals, complex IP and regulatory matters, and high-stakes litigation. It was founded in 1920, and is headquartered in Palo Alto, California, USA, with a workforce of 1001-5000 employees. Its website is http://www.cooley.com.Company H1B SponsorshipCooley LLP has a track record of offering H1B sponsorships, with 28 in 2025, 10 in 2024, 15 in 2023, 18 in 2022, 22 in 2021, 14 in 2020. Please note that this does not guarantee sponsorship for this specific role.



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